How To Fix GK289 - Item &1: discrepancy between inventory and totals data

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 289

• Message text: Item &1: discrepancy between inventory and totals data

What causes this issue?

Inventory data (value: &V3&) for inventory item &V1& does not
correspond with the equivalent entry in the totals database (value:
&V4&).
This indicates the possibility of an inconsistency between the
additional financial data for the elimination of IU profit/loss in
inventory and the totals database.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Find out if for item &V1& totals data is kept, which is not relevant to
the elimination of IU P/L in inventory and, therefore, is not product
group-specific.
If this is not the case, the data set is inconsistent. For the
disclosed item, check the inventory data as well as the total of the
book values in the totals database and correct the data if necessary.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK289 - Item &1: discrepancy between inventory and totals data ?

  The SAP error message GK289 indicates a discrepancy between the inventory data and the totals data for a specific item. This can occur in various scenarios, particularly in inventory management and accounting processes. Here’s a breakdown of the cause, potential solutions, and related information for this error:
  Cause:
  
  
  Data Inconsistency: The most common cause of this error is a mismatch between the inventory quantities and the corresponding financial totals. This can happen due to:
  
  Manual adjustments made to inventory without corresponding updates to financial records.
  Errors during goods movements (e.g., goods receipts, goods issues) that were not properly recorded.
  Issues during the posting of inventory adjustments or stock transfers.
  Batch or serial number discrepancies.
  
  
  
  System Errors: Sometimes, system bugs or issues during data migration can lead to inconsistencies.
  
  
  Timing Issues: If transactions are processed in a way that leads to timing discrepancies (e.g., posting in different periods), this can also trigger the error.
  
  
  Solution:
  
  
  Check Inventory and Totals: 
  
  Use transaction codes like MB52 (List Warehouse Stocks on Hand) or MB5B (Stocks for Posting Date) to review the inventory levels.
  Compare these figures with the totals in the financial accounting module.
  
  
  
  Reconcile Data: 
  
  Identify the specific item causing the discrepancy (as indicated by &1 in the error message).
  Investigate the transaction history for that item using transaction codes like MB03 (Display Material Document) or MB51 (Material Document List) to find any inconsistencies.
  
  
  
  Adjustments: 
  
  If discrepancies are found, make the necessary adjustments. This may involve posting inventory adjustments or correcting financial postings.
  Use transaction MI10 (Adjust Inventory) or MI01 (Create Physical Inventory Document) to correct inventory levels.
  
  
  
  Run Reports: 
  
  Use the CKMLCP (Material Ledger Closing) or CKMLCP1 (Material Ledger Closing: Reconciliation) to check for any inconsistencies in the material ledger.
  
  
  
  Consult Documentation: 
  
  Review SAP notes and documentation related to inventory management and financial postings for any known issues or patches.
  
  
  
  System Check: 
  
  If the issue persists, consider running a system check or consulting with your SAP Basis team to ensure there are no underlying system issues.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for inventory management and financial reporting.
  SAP Notes: Check SAP Support Portal for any notes related to GK289 or inventory discrepancies.
  User Roles: Ensure that users have the appropriate roles and authorizations to make necessary adjustments.
  Training: Consider training for users involved in inventory management to minimize manual errors.
  
  By following these steps, you should be able to identify and resolve the discrepancy indicated by the GK289 error message in SAP.