How To Fix GK119 - The maximum item length is &1 in cons chart of accounts &2

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 119

• Message text: The maximum item length is &1 in cons chart of accounts &2

What causes this issue?

In the master data of cons chart of accounts &V2&, the maximum length
of item identifiers is specified as &V1&.
Items with longer IDs cannot be created in this chart.

System Response

Error message

How to fix this error?

In cons chart of accounts &V2&, only define items whose length is less
than the specified maximum.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK119 - The maximum item length is &1 in cons chart of accounts &2 ?

  The SAP error message GK119 indicates that you are trying to enter an item in a chart of accounts that exceeds the maximum allowed length for that item. This error typically occurs in the context of financial accounting when dealing with account items in a chart of accounts.
  Cause:
  The error message GK119 is triggered when:
  
  The length of the account number or item you are trying to enter exceeds the predefined maximum length set in the configuration of the chart of accounts.
  The maximum item length is defined in the system settings for the specific chart of accounts you are working with.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Maximum Length Setting:
  
  Go to the configuration settings for the chart of accounts in SAP.
  Verify the maximum item length defined for the chart of accounts in question. This can usually be found in the Financial Accounting (FI) module under the configuration settings for the chart of accounts.
  
  
  
  Adjust the Item Length:
  
  If you are entering an account number or item that exceeds the maximum length, you will need to either shorten the item or use a different account number that complies with the maximum length requirement.
  
  
  
  Modify Chart of Accounts Settings (if applicable):
  
  If it is necessary for your business processes to have longer account numbers, you may consider modifying the chart of accounts settings to allow for a longer maximum item length. This should be done with caution and typically requires authorization and thorough testing.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP administrator for specific guidelines on how to handle chart of accounts configurations and limitations.
  
  
  
  User Training:
  
  Ensure that users entering data into the system are aware of the maximum length restrictions and provide training if necessary.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like OX15 (for chart of accounts) or OX16 (for account groups) to access the relevant configuration settings.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or updates that may affect the configuration.
  Testing: After making any changes, conduct thorough testing to ensure that the changes do not adversely affect other areas of the financial accounting processes.
  
  By following these steps, you should be able to resolve the GK119 error and ensure compliance with the maximum item length requirements in your SAP system.