How To Fix GK036 - Error found while checking breakdowns in the item hierarchies

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 036

• Message text: Error found while checking breakdowns in the item hierarchies

What causes this issue?

While checking the breakdowns in the item hierarchy of the current
consolidation chart of accounts, the system discovered inconsistencies
with or incompatible breakdown categories for the items located above
or below the current item.

System Response

Error message or warning (with log)

How to fix this error?

Please correct the errors. Call up the log for the breakdown check by
selecting the "Error log" menu option, and modify (in Master Data
Maintenance) the breakdown categories for the listed FS items so that
they are compatible.
In this context, compatible is defined as follows:

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

for higher-level FS items:
The number of breakdowns allowed for higher-level items must always be
a portion (but not all) of the breakdowns allowed for the current FS
item. Furthermore, the breakdown type of each subassignment of the
upper level item may not have more restrictions as that of the current
item.
for lower-level FS items:
The number of breakdowns allowed for lower-level items must always
include all of the breakdowns allowed for the current FS item.
Furthermore, the breakdown type of each subassignment of the current
item may not have more restrictions as that of the lower-level item.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK036 - Error found while checking breakdowns in the item hierarchies ?

  The SAP error message GK036, which states "Error found while checking breakdowns in the item hierarchies," typically occurs in the context of SAP Controlling (CO) when there are issues with the configuration or data integrity of item hierarchies, particularly in relation to cost centers, internal orders, or other controlling objects.
  Causes:
  
  Incorrect Hierarchy Configuration: The item hierarchy may not be properly configured, leading to inconsistencies in how breakdowns are defined.
  Missing or Inconsistent Data: There may be missing or inconsistent data in the master records or transaction data that the hierarchy relies on.
  Changes in Hierarchy Structure: If there have been recent changes to the hierarchy structure, it may not have been updated correctly in all relevant areas.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or manipulate the hierarchies, leading to errors.
  Data Consistency Issues: There may be inconsistencies in the data that are causing the system to fail when trying to check breakdowns.
  
  Solutions:
  
  Check Hierarchy Configuration: Review the configuration of the item hierarchies in the SAP system. Ensure that all nodes and breakdowns are correctly defined and that there are no missing links.
  Validate Master Data: Ensure that all relevant master data (e.g., cost centers, internal orders) is complete and consistent. Check for any missing entries or discrepancies.
  Rebuild Hierarchies: If there have been changes to the hierarchy structure, consider rebuilding the hierarchies to ensure that they are correctly aligned with the current configuration.
  Check Authorizations: Verify that the user encountering the error has the necessary authorizations to access and manipulate the item hierarchies.
  Run Consistency Checks: Use SAP tools to run consistency checks on the data related to the item hierarchies. This can help identify and rectify any underlying data issues.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KAH1 (Create Cost Center Hierarchy), KAH2 (Change Cost Center Hierarchy), and KAH3 (Display Cost Center Hierarchy) to manage hierarchies.
  SAP Documentation: Refer to SAP documentation for detailed information on item hierarchies and breakdowns in the context of controlling.
  Support Community: Engage with the SAP Community or forums for insights from other users who may have encountered similar issues.
  
  If the problem persists after trying the above solutions, it may be beneficial to involve your SAP Basis or technical team for further investigation, as they can provide deeper insights into system logs and configurations.