How To Fix GK025 - Breakdown cat. &1 incompatible with &2 (at independent item &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 025

• Message text: Breakdown cat. &1 incompatible with &2 (at independent item &3)

What causes this issue?

You are trying to modify the item's breakdown category. However, this
modification is not possible because one of the higher-level items in
the item hierarchy requires a different breakdown.
The following rules apply:
The higher-level items may only contain a sub-quantity of the
breakdowns in the current item.
The breakdown type of each subassignment of the higher-level item may
not have more restrictions as those of the current item, in this case
with characteristic <ZH>&V4&</>.

System Response

Error message

How to fix this error?

Check the breakdown category and the valid breakdowns of the
higher-level item in Master Data Maintenance, and select a breakdown
category for the current item that meets the above requirements.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK025 - Breakdown cat. &1 incompatible with &2 (at independent item &3) ?

  The SAP error message GK025 indicates that there is an incompatibility between the breakdown category and the independent item in a given context, typically related to cost planning or budgeting in SAP Controlling (CO) module. Here’s a breakdown of the cause, potential solutions, and related information for this error:
  Cause:
  
  
  Incompatible Breakdown Categories: The error arises when the breakdown category specified for a cost element or cost center does not match the expected category for the independent item. This can happen if the breakdown category is not defined correctly or if there is a mismatch in the configuration.
  
  
  Configuration Issues: The configuration settings in the controlling area or the specific cost element may not be aligned with the requirements of the independent item.
  
  
  Data Entry Errors: Incorrect data entry while creating or modifying cost elements, cost centers, or internal orders can lead to this error.
  
  
  Solution:
  
  
  Check Configuration: Review the configuration settings for the breakdown categories in the SAP system. Ensure that the breakdown category assigned to the cost element or cost center is compatible with the independent item.
  
  
  Review Master Data: Check the master data for the cost element, cost center, or internal order involved. Ensure that the breakdown categories are correctly assigned and that there are no discrepancies.
  
  
  Adjust Breakdown Categories: If necessary, adjust the breakdown categories in the configuration to ensure compatibility. This may involve changing the settings in the controlling area or the specific cost element.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for detailed information on breakdown categories and their configurations.
  
  
  Testing: After making changes, perform tests to ensure that the error does not reoccur. This may involve creating test transactions to validate the changes.
  
  
  Seek Help from SAP Support: If the issue persists, consider reaching out to SAP support or consulting with an SAP expert who can provide more tailored assistance based on your specific configuration and requirements.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OKB9 (for defining cost element categories) and KSV5 (for defining breakdown categories).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address known issues.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the root cause of the GK025 error and implement a solution to resolve it.