How To Fix GJ500 - Field BSEG-XREF1 is NOT defined as modifiable in the doc. change rules

SAP Error Message - Details

• Message type: E = Error

• Message class: GJ - Joint Venture Accounting

• Message number: 500

• Message text: Field BSEG-XREF1 is NOT defined as modifiable in the doc. change rules

What causes this issue?

The partner reference field is not defined as modifiable in the table
for document changing rules.

System Response

The documents connot be changed and therefore no processing happens
at all

How to fix this error?

Change the table for document changing rules and add/modify the field
BSEG-XREF1 as modifiable. (account type D or blank, transaction type
blank)

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GJ500 - Field BSEG-XREF1 is NOT defined as modifiable in the doc. change rules ?

  The SAP error message GJ500, which states that "Field BSEG-XREF1 is NOT defined as modifiable in the doc. change rules," typically occurs when there is an attempt to modify a field in a document that is not allowed according to the document change rules defined in the system. This error is often encountered in the context of financial documents, such as invoices or journal entries, where certain fields are restricted from being changed after the document has been posted.
  Cause:
  
  Document Change Rules: SAP has predefined rules that determine which fields can be modified after a document is posted. The field BSEG-XREF1 (which is often used for reference purposes) is not set as modifiable in the change rules for the document type you are working with.
  Document Status: The document may be in a status that does not allow changes (e.g., it has been cleared, archived, or is in a closed period).
  Customizations: There may be customizations or enhancements in your SAP system that restrict modifications to certain fields.
  
  Solution:
  
  
  Check Document Change Rules:
  
  Go to transaction code OB28 to review the document change rules for the relevant document type.
  Look for the entry related to the field XREF1 and check if it is marked as modifiable. If not, you may need to adjust the rules if your business process allows it.
  
  
  
  Use a Different Approach:
  
  If the field cannot be modified due to business rules, consider whether you can achieve your goal through other means, such as creating a new document or using a different reference field.
  
  
  
  Consult with Functional Team:
  
  If you are unsure about changing the document change rules, consult with your SAP functional team or a consultant who specializes in financial processes to understand the implications of making such changes.
  
  
  
  Check for Custom Code:
  
  If there are custom developments in your SAP system, review them to ensure they are not inadvertently causing this restriction.
  
  
  
  Review Document Status:
  
  Ensure that the document is in a status that allows for changes. If it is in a closed period or has been cleared, you may need to reverse or adjust the document in a different manner.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  OB28 - Document Change Rules
  FB02 - Change Document
  FB03 - Display Document
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on document change rules.
  Documentation: Review SAP documentation on document change rules and field modifiability for further understanding.
  
  By following these steps, you should be able to address the GJ500 error and understand the underlying reasons for the restriction on modifying the BSEG-XREF1 field.