How To Fix GJ168 - The billing extract with the ID & cannot be selected for deletion

SAP Error Message - Details

• Message type: E = Error

• Message class: GJ - Joint Venture Accounting

• Message number: 168

• Message text: The billing extract with the ID & cannot be selected for deletion

What causes this issue?

An Attempt has been made to select a billing extract which cannot be
marked for deletion

System Response

The current billing extract has been created in the current month or
previous month. Billing extracts which are created in this date range
are restricted for deletion

How to fix this error?

Please select billing extract which are not created in the current or
previous month

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GJ168 - The billing extract with the ID & cannot be selected for deletion ?

  The SAP error message GJ168 indicates that a billing extract with a specific ID cannot be selected for deletion. This error typically arises in the context of SAP's Contract Accounts Receivable and Payable (FI-CA) module, particularly when dealing with billing extracts related to billing documents.
  Causes of Error GJ168
  
  
  Billing Extract Status: The billing extract may be in a status that does not allow for deletion. For example, if the extract has already been processed or posted, it cannot be deleted.
  
  
  Dependencies: There may be dependencies on the billing extract, such as linked documents or transactions that prevent its deletion.
  
  
  Authorization Issues: The user may not have the necessary authorizations to delete the billing extract.
  
  
  System Configuration: Certain configurations in the system may restrict the deletion of billing extracts based on business rules or settings.
  
  
  Solutions to Error GJ168
  
  
  Check Status: Verify the status of the billing extract. If it has been processed or is in a locked state, you may need to reverse or unlock it before attempting deletion.
  
  
  Review Dependencies: Investigate if there are any dependent documents or transactions that are linked to the billing extract. You may need to clear or reverse these dependencies first.
  
  
  Authorization Check: Ensure that the user attempting to delete the billing extract has the appropriate authorizations. If not, contact your system administrator to grant the necessary permissions.
  
  
  Consult Configuration: Review the system configuration settings related to billing extracts. If there are specific rules preventing deletion, you may need to adjust these settings or consult with your SAP functional team.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like SARA for archiving or SBO1 for business object logs) to check for any logs or additional information that might help in understanding why the deletion is not allowed.
  
  
  SAP Notes and Support: Check for any relevant SAP Notes that might address this specific error. If the issue persists, consider reaching out to SAP support for further assistance.
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with transaction codes related to billing and extracts, such as FPL9 (Display Billing Extract) or FPL1 (Create Billing Extract).
  Documentation: Review SAP documentation for the FI-CA module to understand the lifecycle of billing extracts and the implications of their deletion.
  Testing in Development: If possible, replicate the issue in a development or test environment to better understand the cause and test potential solutions without impacting production data.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the GJ168 error message in SAP.