How To Fix GI502 - Document type & is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: GI - FI-SL update

• Message number: 502

• Message text: Document type & is not defined

What causes this issue?

The document type you entered does not exist.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your entries.
<DS:TRAN.GCBX>Maintain Actual Document Types</>
<DS:TRAN.GCBA>Maintain Plan Document Types</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GI502 - Document type & is not defined ?

  The SAP error message GI502, which states "Document type & is not defined," typically occurs when you are trying to post a document (such as a goods movement or an invoice) using a document type that has not been configured in the system. This can happen in various modules, including Materials Management (MM) and Financial Accounting (FI).
  Cause:
  
  Undefined Document Type: The document type you are trying to use is not defined in the system.
  Configuration Issues: The document type may not be properly configured in the relevant SAP module.
  Authorization Issues: The user may not have the necessary authorizations to use the specified document type.
  Custom Development: If there are custom developments or enhancements, they may not have included the necessary document types.
  
  Solution:
  
  
  Check Document Type Configuration:
  
  Go to the relevant configuration transaction in SAP (e.g., SPRO).
  Navigate to the appropriate section for the document type you are working with (e.g., for MM, go to "Materials Management" > "Inventory Management" > "Goods Movement" > "Define Document Types").
  Ensure that the document type you are trying to use is defined and configured correctly.
  
  
  
  Create or Modify Document Type:
  
  If the document type is not defined, you may need to create it.
  If it exists but is not configured correctly, modify the settings as needed.
  
  
  
  Check User Authorizations:
  
  Ensure that the user has the necessary authorizations to use the document type.
  You may need to consult with your SAP security team to verify and adjust user roles and permissions.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to the specific module you are working with for additional guidance on document types.
  
  
  
  Testing:
  
  After making changes, test the transaction again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like OMJJ (for goods movement types) or OBY6 (for document types in FI) to access the relevant configuration settings.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert.
  
  By following these steps, you should be able to identify the cause of the GI502 error and implement a solution to resolve it.