How To Fix GI328 - Not all records can be suppressed

SAP Error Message - Details

• Message type: E = Error

• Message class: GI - FI-SL update

• Message number: 328

• Message text: Not all records can be suppressed

What causes this issue?

You want to suppress all records, but at least one record must remain
in the display.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GI328 - Not all records can be suppressed ?

  The SAP error message GI328, which states "Not all records can be suppressed," typically occurs in the context of inventory management or goods movements. This error indicates that there are certain records in the system that cannot be suppressed or deleted due to various reasons, such as dependencies, open transactions, or data integrity constraints.
  Causes:
  
  
  Open Transactions: There may be open transactions related to the records you are trying to suppress. For example, if there are pending goods movements or stock transfers, the system will not allow suppression.
  
  
  Data Integrity Constraints: SAP has built-in checks to ensure data integrity. If the records you are trying to suppress are linked to other records (like accounting documents or material documents), the system will prevent suppression to maintain consistency.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to perform the suppression of certain records.
  
  
  Batch Management: If the records are related to batch-managed materials, there may be restrictions on suppressing records that are still in use.
  
  
  Solutions:
  
  
  Check Open Transactions: Review any open transactions related to the records you are trying to suppress. Complete or reverse these transactions if necessary.
  
  
  Review Dependencies: Investigate if the records are linked to other documents or processes. You may need to clear or resolve these dependencies before suppression can occur.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to perform the suppression. If not, contact your SAP security administrator to obtain the required permissions.
  
  
  Use Transaction Codes: Utilize transaction codes like MBST (for reversing goods movements) or MIGO (for goods movements) to manage and resolve any issues related to inventory records.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling the GI328 error in your version of SAP.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MMBE (Stock Overview), MB51 (Material Document List), and MIGO (Goods Movement) to help diagnose and resolve issues.
  SAP Notes: Check for any SAP Notes related to the GI328 error for specific patches or updates that may address the issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to identify the cause of the GI328 error and take appropriate action to resolve it.