How To Fix GI253 - Ledger &, chart of accts. &, P&L type & : No entry available

SAP Error Message - Details

• Message type: E = Error

• Message class: GI - FI-SL update

• Message number: 253

• Message text: Ledger &, chart of accts. &, P&L type & : No entry available

What causes this issue?

You are carrying out a posting in a previous year. This involves both
making a posting to ledger &V1& and automatically carrying forward the
balance for this ledger.
Profit and loss accounts are now carried forward to a retained earnings
account which you can assign per chart of accounts and income statement
type (in Customizing).
In Customizing, you assigned the chart of accounts &V2& to this ledger
(at ledger/company level). The income statement account type of the
account of the current line item is &V3&. This means that to determine
the retained earnings account, the system searches for the entry: Chart
of accounts &V2&, income statement account type &V3&. This entry does
not however exist.

System Response

Posting is terminated.

How to fix this error?

Assign a retained earnings account for chart of accounts &V2& and
income statement account type &V3&:
<DS:TRAN.GCS7>Proceed</>

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message GI253 - Ledger &, chart of accts. &, P&L type & : No entry available ?

  The SAP error message GI253 typically indicates that there is no available entry in the specified ledger, chart of accounts, and profit and loss (P&L) type for the given criteria. This error can occur in various scenarios, such as when trying to generate reports, perform postings, or analyze financial data.
  Cause:
  
  
  No Data Exists: The most common cause is that there are no entries in the specified ledger for the given chart of accounts and P&L type. This could be due to:
  
  No transactions have been posted for the specified period.
  The data has not been properly transferred or updated in the system.
  
  
  
  Incorrect Selection Criteria: The selection criteria used in the report or transaction may not match any existing entries. This could include:
  
  Incorrect date range.
  Wrong ledger or chart of accounts selected.
  Incorrect P&L type specified.
  
  
  
  Configuration Issues: There may be configuration issues in the financial accounting module that prevent the system from recognizing the entries.
  
  
  Solution:
  
  
  Check Data Availability:
  
  Verify if there are any postings in the specified ledger and chart of accounts for the selected period. You can do this by checking the relevant financial documents or reports.
  
  
  
  Review Selection Criteria:
  
  Ensure that the selection criteria (dates, ledger, chart of accounts, P&L type) are correct. Adjust them as necessary to match the available data.
  
  
  
  Posting Transactions:
  
  If no entries exist, you may need to post the necessary transactions to create entries in the ledger.
  
  
  
  Configuration Review:
  
  If you suspect a configuration issue, review the settings in the financial accounting module. Ensure that the ledger and chart of accounts are correctly set up and linked.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance related to the error message and the context in which it occurs.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like FBL3N (Display G/L Account Line Items) or S_ALR_87012301 (G/L Account Balances) to check for entries in the ledger.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to view the data in the specified ledger and chart of accounts.
  
  By following these steps, you should be able to identify the cause of the GI253 error and take appropriate action to resolve it.