How To Fix GI251 - Ledger &, chart of accts. &, P&L type & : No entry available

SAP Error Message - Details

• Message type: E = Error

• Message class: GI - FI-SL update

• Message number: 251

• Message text: Ledger &, chart of accts. &, P&L type & : No entry available

What causes this issue?

You are carrying out a posting in a previous year. This involves both
making a posting to ledger &V1& and automatically carrying forward the
balance for this ledger.
Profit and loss accounts are now carried forward to a retained earnings
account which you can assign per chart of accounts and income statement
type (in Customizing).
In Customizing, you assigned the chart of accounts &V2& to this ledger
(at ledger/company code level). The income statement account type of
the account of the current line item is &V3&. This means that to
determine the retained earnings account, the system searches for the
entry: Chart of account &V2&, income statement account type &V3&. This
entry does not however exist.

System Response

Posting is terminated.

How to fix this error?

Assign a retained earnings account for chart of accounts &V2& and
income statement account type &V3&:
<DS:TRAN.GCS6>Proceed</>

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message GI251 - Ledger &, chart of accts. &, P&L type & : No entry available ?

  The SAP error message GI251 typically indicates that there is no available entry in the specified ledger, chart of accounts, and profit and loss (P&L) type for the transaction you are trying to process. This error can occur in various scenarios, such as during financial reporting, posting transactions, or when trying to access specific financial data.
  Causes of GI251 Error
  
  
  Missing Data: The most common cause is that there are no entries in the specified ledger for the given chart of accounts and P&L type. This could be due to:
  
  No transactions have been posted for the specified period.
  The data has not been properly migrated or uploaded.
  
  
  
  Incorrect Configuration: The configuration settings for the ledger, chart of accounts, or P&L type may not be set up correctly, leading to the system not being able to find the relevant entries.
  
  
  Period Closure: The financial period may be closed, preventing any new entries from being posted or accessed.
  
  
  Authorization Issues: The user may not have the necessary authorizations to view or post entries in the specified ledger or chart of accounts.
  
  
  Data Selection Criteria: The selection criteria used in the report or transaction may be too restrictive, leading to no entries being found.
  
  
  Solutions to GI251 Error
  
  
  Check for Entries: Verify if there are any entries in the specified ledger for the given chart of accounts and P&L type. You can do this by:
  
  Running a report (e.g., FBL3N for G/L accounts) to see if any transactions exist for the specified criteria.
  Checking the relevant tables (e.g., BSIK, BSAK) for entries.
  
  
  
  Review Configuration: Ensure that the ledger, chart of accounts, and P&L type are correctly configured in the system. This may involve:
  
  Checking the settings in the Financial Accounting (FI) module.
  Ensuring that the correct P&L type is being used.
  
  
  
  Open Periods: If the financial period is closed, you may need to open it temporarily to allow for the necessary entries to be posted or accessed.
  
  
  User Authorizations: Check the user roles and authorizations to ensure that the user has the necessary permissions to access the data in question.
  
  
  Adjust Selection Criteria: If you are running a report or transaction, try broadening the selection criteria to see if any entries can be found.
  
  
  Consult Documentation: Refer to SAP documentation or support notes for any specific guidance related to the GI251 error.
  
  
  Related Information
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FBL3N: Display G/L Account Line Items
  FS00: G/L Account Master Data
  OB52: Open and Close Posting Periods
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  By following these steps, you should be able to identify the cause of the GI251 error and implement a solution to resolve it.