How To Fix GHO_SAM016 - Record Status not maintained for RSP ID &1 in Record Status Profile &2

SAP Error Message - Details

• Message type: E = Error

• Message class: GHO_SAM - Status and Action Management Framework

• Message number: 016

• Message text: Record Status not maintained for RSP ID &1 in Record Status Profile &2

Self-Explanatory Message

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• What is the cause and solution for SAP error message GHO_SAM016 - Record Status not maintained for RSP ID &1 in Record Status Profile &2 ?

  The SAP error message GHO_SAM016, which states "Record Status not maintained for RSP ID &1 in Record Status Profile &2," typically occurs in the context of SAP's Governance, Risk, and Compliance (GRC) module, particularly when dealing with record status management.
  Cause:
  This error indicates that there is a missing or improperly configured record status for a specific Record Status Profile (RSP) ID. The system is unable to find the necessary record status that should be associated with the given RSP ID in the specified Record Status Profile. This can happen due to:
  
  Configuration Issues: The Record Status Profile may not have been set up correctly, or the specific RSP ID may not have been assigned a record status.
  Data Inconsistencies: There may be inconsistencies in the data, such as missing entries in the relevant tables that manage record statuses.
  Authorization Issues: The user may not have the necessary authorizations to view or modify the record statuses.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Record Status Profile Configuration:
  
  Navigate to the configuration settings for Record Status Profiles in the SAP GRC module.
  Verify that the RSP ID mentioned in the error message is correctly configured and that it has an associated record status.
  
  
  
  Maintain Record Status:
  
  If the record status is missing, you will need to create or maintain the record status for the specified RSP ID.
  Use transaction codes like SPRO to access the configuration settings and ensure that the necessary record statuses are defined.
  
  
  
  Review Authorizations:
  
  Ensure that the user encountering the error has the appropriate authorizations to access and modify record statuses.
  Check the user roles and profiles to confirm that they include the necessary permissions.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on managing record statuses and profiles within the GRC module.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO for configuration, SU01 for user management, and SU53 for authorization checks.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Support: If the issue persists after following the above steps, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the GHO_SAM016 error in your SAP system.