How To Fix GG256 - You are not allowed to set the debits/credits indicator

SAP Error Message - Details

• Message type: E = Error

• Message class: GG - Messages for FI-SL customizing

• Message number: 256

• Message text: You are not allowed to set the debits/credits indicator

What causes this issue?

You are trying to activate the debits/credits indicator for a ledger of
table &V1&. However, in the Data Dictionary definition for table &V1&,
the field needed for this (DRCRK) is missing.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Remove your entry for the debits/credits indicator.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GG256 - You are not allowed to set the debits/credits indicator ?

  The SAP error message GG256, which states "You are not allowed to set the debits/credits indicator," typically occurs in the context of financial transactions, particularly when dealing with document postings in SAP. This error is related to the configuration of the system and the user’s authorizations.
  Cause:
  
  Authorization Issues: The user attempting to post the transaction may not have the necessary authorizations to set the debits/credits indicator. This is often controlled by user roles and profiles in SAP.
  Configuration Settings: The company code or the specific account settings may restrict the ability to set the debits/credits indicator. This can be due to settings in the Financial Accounting (FI) module.
  Document Type Restrictions: Certain document types may have restrictions on how debits and credits can be handled, which can lead to this error if the user tries to set the indicator inappropriately.
  
  Solution:
  
  
  Check User Authorizations:
  
  Review the user roles and authorizations assigned to the user encountering the error. Ensure that the user has the necessary permissions to set the debits/credits indicator.
  You may need to work with your SAP security team to adjust the user’s roles or profiles.
  
  
  
  Review Configuration Settings:
  
  Check the configuration settings for the relevant company code and account types in the SAP system. Ensure that the settings allow for the debits/credits indicator to be set as needed.
  This can be done through the SPRO transaction, navigating to Financial Accounting (FI) settings, and reviewing the relevant configurations.
  
  
  
  Document Type Settings:
  
  Verify the settings for the document type being used. Ensure that it allows for the setting of the debits/credits indicator.
  This can also be checked in the SPRO transaction under Financial Accounting settings.
  
  
  
  Consult SAP Notes:
  
  Look for any relevant SAP Notes that may address this specific error message. SAP frequently updates its knowledge base with solutions for common issues.
  
  
  
  Testing:
  
  After making any changes, conduct tests to ensure that the error no longer occurs and that the user can successfully post transactions with the debits/credits indicator set as needed.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SU01 (User Maintenance) for checking user authorizations, and SPRO for configuration settings.
  Documentation: Review SAP documentation related to Financial Accounting and user authorizations for a deeper understanding of how these settings interact.
  Support: If the issue persists after checking authorizations and configurations, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the GG256 error and implement a solution to resolve it.