How To Fix GENFM_EXTBRULE018 - Budget Rules, Validations skipped DocType associated with Workflow bypass

SAP Error Message - Details

• Message type: E = Error

• Message class: GENFM_EXTBRULE - Message Class for Extended Budget Rule Implementation

• Message number: 018

• Message text: Budget Rules, Validations skipped DocType associated with Workflow bypass

What causes this issue?

A Document Type was selected that has been listed with the Define
Workflow Bypass activity. For more information about the workflow bypass
process, consult the associated documentation.

System Response

All validations are skipped and the document is sent to an Approval
Workflow.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GENFM_EXTBRULE018 - Budget Rules, Validations skipped DocType associated with Workflow bypass ?

  The SAP error message GENFM_EXTBRULE018 typically indicates that budget rules and validations have been skipped for a document type associated with a workflow bypass. This can occur in the context of budget management and financial processes within SAP, particularly when using the Funds Management (FM) module.
  Cause:
  
  Workflow Bypass: The document type in question is configured to bypass certain budget checks and validations due to its association with a workflow. This can happen if the document type is set up to allow for exceptions or if it is part of a specific process that does not require budget validation.
  Configuration Settings: The configuration settings for the budget rules may not be properly aligned with the document type or the workflow settings. This can lead to the system skipping validations that are normally enforced.
  Document Type Settings: The document type may be configured in such a way that it does not require budget checks, which can be intentional for certain types of transactions.
  
  Solution:
  
  Review Document Type Configuration: Check the configuration of the document type in the SAP system. Ensure that it is set up correctly for the intended use case and that it aligns with the budget validation requirements.
  Adjust Workflow Settings: If the workflow is intended to enforce budget checks, review the workflow settings to ensure that it is not bypassing necessary validations. You may need to modify the workflow to include budget checks.
  Update Budget Rules: If the budget rules are not correctly defined for the document type, you may need to update them to ensure that they are applied as intended. This may involve adjusting the rules in the Funds Management configuration.
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional guidance and best practices.
  Testing: After making changes, conduct thorough testing to ensure that the budget validations are functioning as expected and that the error message no longer appears.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional context on how to resolve it.
  Transaction Codes: Familiarize yourself with transaction codes related to Funds Management and workflow configuration, such as:
  
  SPRO: For configuration settings.
  FMBB: For budget management.
  SWDD: For workflow definition.
  
  
  User Roles and Authorizations: Ensure that the user roles and authorizations are set correctly, as insufficient permissions may also lead to issues with budget validations.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP Funds Management and workflows.