How To Fix GENFM_EXTBRULE012 - Budget Rules, &1: Commitment item &2 has previously received budget.

SAP Error Message - Details

• Message type: E = Error

• Message class: GENFM_EXTBRULE - Message Class for Extended Budget Rule Implementation

• Message number: 012

• Message text: Budget Rules, &1: Commitment item &2 has previously received budget.

What causes this issue?

For the FM Area, Fiscal Year, Budget Category and Functional Area
specified in the document, Sender Commitment Item &V2& has already
received budget.

System Response

The system does not allow the document to be posted and displays an
error message.

How to fix this error?

In order to be able to post the document you can:
Change the Commitment Item &V2& to another Commitment Item that hasn't
received any budget for the specified FM Area, Fiscal Year, Budget
Category and Functional Area
An user with the appropriate permissions can also:
Change/Deactivate the Validation in
<DS:SIMG.PSM_FM_EBR_ACTVAL2>Activate Validation</>
Create an exception for this Commitment Item in
<DS:SIMG.PSM_FM_EBR_DEFEXC>Define Exceptions</> and link the Exception
ID in <DS:SIMG.PSM_FM_EBR_ACTVAL2>Activate Validation</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GENFM_EXTBRULE012 - Budget Rules, &1: Commitment item &2 has previously received budget. ?

  The SAP error message GENFM_EXTBRULE012 indicates that there is an issue with budget management in the system, specifically related to a commitment item that has already received a budget allocation. This error typically arises in the context of budget control and financial management within SAP, particularly in the Public Sector or in organizations that utilize budgetary controls.
  Cause:
  The error message is triggered when:
  
  A commitment item (e.g., a specific account or category of expenditure) is being processed for a budget allocation, but it has already been assigned a budget in a previous transaction.
  The system is configured to prevent double budgeting for the same commitment item, which is a common practice to ensure financial integrity and control.
  
  Solution:
  To resolve the GENFM_EXTBRULE012 error, you can take the following steps:
  
  
  Check Existing Budgets:
  
  Review the budget allocations for the commitment item in question. You can do this by navigating to the relevant budget reports or transaction codes (e.g., S_ALR_87013558 for budget reports).
  Ensure that the commitment item has not already been allocated a budget for the period you are trying to process.
  
  
  
  Adjust Budget Allocation:
  
  If the commitment item has already received a budget, you may need to adjust the existing budget rather than trying to allocate a new one. This can involve increasing the budget for that commitment item or reallocating funds from another item.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about the budget status or how to proceed, consult with your finance or budgeting team. They can provide insights into the budgetary controls in place and help you understand the implications of any changes.
  
  
  
  Review Configuration Settings:
  
  If you believe that the error is occurring incorrectly (e.g., the commitment item should allow multiple budget allocations), review the configuration settings in the SAP system related to budget control. This may require assistance from an SAP FI/CO consultant.
  
  
  
  Use Transaction Codes:
  
  Utilize transaction codes such as FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to analyze and manage budget allocations.
  
  
  
  Related Information:
  
  Budget Control: Understanding how budget control works in SAP is crucial. Familiarize yourself with the concepts of commitment items, budget types, and availability control.
  SAP Documentation: Refer to SAP Help documentation for detailed information on budget management and error messages related to budget control.
  Training: Consider training sessions or workshops on SAP Budget Management for users involved in financial planning and control.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.