How To Fix GENFM_EXTBRULE011 - Budget Rules, &1: Commitment item &2 has previously sent budget.

SAP Error Message - Details

• Message type: E = Error

• Message class: GENFM_EXTBRULE - Message Class for Extended Budget Rule Implementation

• Message number: 011

• Message text: Budget Rules, &1: Commitment item &2 has previously sent budget.

What causes this issue?

For the FM Area, Fiscal Year, Budget Category and Functional Area
specified in the document, Receiver Commitment Item &V2& has already
sent budget.

System Response

The system does not allow the document to be posted and displays an
error message.

How to fix this error?

In order to be able to post the document you can:
Change the Commitment Item &V2& to another Commitment Item that hasn't
sent any budget for the specified FM Area, Fiscal Year, Budget Category
and Functional Area
An user with the appropriate permissions can also:
Change/Deactivate the Validation in
<DS:SIMG.PSM_FM_EBR_ACTVAL2>Activate Validation</>
Create an exception for this Commitment Item in
<DS:SIMG.PSM_FM_EBR_DEFEXC>Define Exceptions</> and link the Exception
ID in <DS:SIMG.PSM_FM_EBR_ACTVAL2>Activate Validation</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GENFM_EXTBRULE011 - Budget Rules, &1: Commitment item &2 has previously sent budget. ?

  The SAP error message GENFM_EXTBRULE011 indicates that there is an issue with budget management related to a specific commitment item. This error typically arises when a budget has already been sent for a particular commitment item, and the system is preventing further budget postings or changes that would violate the existing budget rules.
  Cause:
  
  Duplicate Budget Posting: The commitment item specified in the error message has already had a budget posted against it, and the system is designed to prevent duplicate postings.
  Budget Control Settings: The configuration settings for budget control may be set to prevent any changes or additional postings once a budget has been established for that commitment item.
  Incorrect Configuration: There may be an issue with the configuration of budget rules or the budget structure in the system.
  
  Solution:
  
  Check Existing Budgets: Review the existing budget postings for the specified commitment item to confirm that a budget has indeed been sent. You can do this by navigating to the relevant budget reports or transaction codes (e.g., S_ALR_87013558 for budget reports).
  Adjust Budget: If you need to make changes, you may need to adjust the existing budget rather than trying to post a new one. This can be done through the appropriate transaction codes for budget adjustments (e.g., FMBB for budget changes).
  Review Configuration: Check the configuration settings for budget control in the system. Ensure that the settings align with your organization's budget management policies and that they allow for the necessary flexibility.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for budget management to understand the specific rules and processes in place.
  Contact Support: If the issue persists and you cannot resolve it, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budget Changes), FMAVCR01 (Budget Availability Control), and S_ALR_87013558 (Budget Reports).
  Budget Control Configuration: Understanding the configuration of budget control in SAP can help in troubleshooting similar issues in the future.
  SAP Notes: Check for any SAP Notes related to budget management and the specific error message for additional insights or patches that may resolve the issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.