How To Fix GD025 - Only &1 records exist

SAP Error Message - Details

• Message type: E = Error

• Message class: GD - EDT: External data transfer

• Message number: 025

• Message text: Only &1 records exist

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message GD025 - Only &1 records exist ?

  The SAP error message GD025 ("Only &1 records exist") typically occurs in the context of data retrieval or processing within SAP, particularly when dealing with master data or transactional data. This message indicates that the system has found a limited number of records (in this case, only one record) when the user expected to see more.
  Cause:
  
  Data Availability: The primary cause of this error is that the system is attempting to retrieve or process records, but only one record exists in the database for the specified criteria.
  Selection Criteria: The selection criteria used in the transaction or report may be too restrictive, leading to a situation where only one record meets the conditions.
  Data Entry Issues: There may be issues with data entry or data migration that resulted in fewer records being created than expected.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view all records, leading to a limited view.
  
  Solution:
  
  Review Selection Criteria: Check the selection criteria you are using. If they are too specific, try broadening them to see if more records can be retrieved.
  Data Verification: Verify the data in the relevant tables to ensure that the expected records exist. You can use transaction codes like SE16 or SE11 to view the underlying data.
  Check for Filters: Ensure that there are no filters applied in the report or transaction that might limit the number of records displayed.
  Authorization Check: Confirm that you have the necessary authorizations to view all relevant records. If not, contact your SAP security administrator.
  Consult Documentation: Refer to SAP documentation or help resources for the specific transaction or report you are using to understand the expected behavior and any limitations.
  
  Related Information:
  
  Transaction Codes: Depending on the context of the error, you may be using specific transaction codes (e.g., ME23N for purchase orders, VA03 for sales orders, etc.).
  SAP Notes: Check SAP Notes for any known issues or patches related to the specific transaction or module you are working with.
  Support: If the issue persists and you cannot find a resolution, consider reaching out to your SAP support team or consulting with SAP Community forums for additional assistance.
  
  By following these steps, you should be able to diagnose and resolve the GD025 error in SAP.