How To Fix GCS118 - Allowance is greater than gross value of non-current loans/cash advances

SAP Error Message - Details

• Message type: E = Error

• Message class: GCS - SAP Consolidation: Validations

• Message number: 118

• Message text: Allowance is greater than gross value of non-current loans/cash advances

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GCS118 - Allowance is greater than gross value of non-current loans/cash advances ?

  The SAP error message GCS118, which states "Allowance is greater than gross value of non-current loans/cash advances," typically occurs in the context of financial accounting and asset management within SAP. This error indicates that the allowance for doubtful accounts or similar provisions exceeds the gross value of the non-current loans or cash advances recorded in the system. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Data Entry Error: The allowance amount may have been incorrectly entered or calculated, leading to a situation where it exceeds the gross value of the loans or advances.
  Incorrect Configuration: The settings in the financial module may not be properly configured, leading to discrepancies in how allowances are calculated or reported.
  Accounting Principles: The allowance for doubtful accounts should not exceed the actual receivable amount. If it does, it may indicate a misunderstanding of accounting principles or mismanagement of accounts.
  System Bugs or Issues: Occasionally, there may be bugs or issues within the SAP system that could lead to incorrect calculations or reporting.
  
  Solution:
  
  Review Allowance Calculations: Check the calculations for the allowance to ensure they are accurate and based on the correct gross value of the loans or cash advances.
  Adjust Allowance Amount: If the allowance is indeed greater than the gross value, adjust the allowance to a value that is equal to or less than the gross value.
  Check Configuration Settings: Review the configuration settings in the SAP system related to financial accounting and asset management to ensure they are set up correctly.
  Consult Documentation: Refer to SAP documentation or help resources for guidance on how to handle allowances and non-current loans/cash advances.
  Run Reports: Generate reports to analyze the values of loans, cash advances, and allowances to identify discrepancies.
  Seek Help from SAP Support: If the issue persists, consider reaching out to SAP support or your internal IT team for assistance in diagnosing and resolving the issue.
  
  Related Information:
  
  Accounting Standards: Familiarize yourself with relevant accounting standards (e.g., GAAP, IFRS) regarding allowances for doubtful accounts and how they should be reported.
  SAP Modules: This error is typically related to modules such as FI (Financial Accounting) and CO (Controlling). Understanding how these modules interact can help in troubleshooting.
  User Roles and Permissions: Ensure that the user making the entries has the appropriate permissions and roles to make changes to financial data.
  Training and Documentation: Ensure that users are trained on proper data entry and accounting practices to minimize errors in the future.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the GCS118 error in SAP.