How To Fix GC885 - Doc.no. & in number range & and ledger & already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 885

• Message text: Doc.no. & in number range & and ledger & already exists

What causes this issue?

A document number was assigned, for which a document already exists.
There can be one of two reasons:
The number range was reset or
In case of an upgrade, the number range does not correspond to the one
prior to the upgrade.

System Response

Posting with the specified document number not possible.

How to fix this error?

Adjust the number range to the most recently posted document number.
Maintain the number range to the document number, which was valid prior
to the upgrade.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GC885 - Doc.no. & in number range & and ledger & already exists ?

  The SAP error message GC885 indicates that there is an attempt to create a document that already exists in the specified number range and ledger. This typically occurs in the context of financial transactions, where the system is trying to generate a document number that has already been assigned to another transaction.
  Cause:
  
  Duplicate Document Number: The document number being generated is already in use within the specified number range and ledger.
  Incorrect Number Range Configuration: The number range settings may not be configured correctly, leading to overlaps or incorrect assignments.
  Manual Entry: A user may have manually entered a document number that is already assigned to another transaction.
  System Error: There could be a glitch or error in the system that is causing it to incorrectly identify the document number as already existing.
  
  Solution:
  
  Check Existing Documents: Verify if the document number in question is indeed already in use. You can do this by checking the relevant tables (e.g., BKPF for accounting documents).
  Review Number Range Configuration: Go to the number range configuration in SAP (Transaction code: SNRO) and ensure that the number ranges are set up correctly and do not overlap.
  Use a Different Document Number: If the document number is manually entered, try using a different number that is not already in use.
  Adjust Number Range Settings: If necessary, adjust the number range settings to allow for more document numbers or to correct any misconfigurations.
  Consult with SAP Basis or Technical Team: If the issue persists, it may be necessary to involve your SAP Basis or technical team to investigate further, especially if it appears to be a system error.
  
  Related Information:
  
  Transaction Codes: 
  
  SNRO: Number Range Objects
  SE11: Data Dictionary (to check table structures)
  SE16: Data Browser (to view data in tables)
  
  
  Documentation: Review SAP documentation related to number ranges and document management for more detailed guidance.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.