How To Fix GC819 - For document type &, item & is not allowed because it is item type &

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 819

• Message text: For document type &, item & is not allowed because it is item type &

What causes this issue?

You try to post to a <GL:line_item>line item</> which does not
have the allowed item type according to the item catalog, which is
specified as allowed in the document type table.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Either choose another line item with the allowed item type or
specify the <GL:document_type>document type</> correspondingly.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GC819 - For document type &, item & is not allowed because it is item type & ?

  The SAP error message GC819 indicates that there is a restriction on the document type and item type combination in the system. This error typically occurs when you are trying to post a document (like a journal entry or invoice) that contains an item type that is not allowed for the specified document type.
  Cause:
  The error message GC819 is triggered due to the following reasons:
  
  Item Type Restrictions: The item type you are trying to use is not permitted for the specified document type. This could be due to configuration settings in the system.
  Document Type Configuration: The document type may have specific settings that restrict certain item types from being used. This is often configured in the Financial Accounting (FI) or Controlling (CO) modules.
  Customizations: If there are custom developments or enhancements in your SAP system, they may impose additional restrictions on item types.
  
  Solution:
  To resolve the GC819 error, you can take the following steps:
  
  
  Check Document Type Configuration:
  
  Go to the configuration settings for the document type in transaction code OBY6 (for FI) or OKB9 (for CO).
  Review the allowed item types for the document type in question. Ensure that the item type you are trying to use is included in the allowed list.
  
  
  
  Review Item Type Settings:
  
  Check the configuration for the item type you are using. You can do this in transaction code OBYC or OBC4 to see if there are any restrictions or settings that might be causing the issue.
  
  
  
  Consult with Functional Team:
  
  If you are unsure about the configuration settings, consult with your SAP FI/CO functional team or a consultant who can help you understand the implications of changing the settings.
  
  
  
  Testing:
  
  After making any changes, perform a test to ensure that the document can be posted successfully without triggering the error.
  
  
  
  Documentation:
  
  Document any changes made to the configuration for future reference and to inform other team members.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBY6, OKB9, OBYC, and OBC4 for configuration checks.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for GC819 in the SAP Support Portal.
  User Authorization: Ensure that the user has the necessary authorizations to post the document type and item type in question.
  
  By following these steps, you should be able to identify the cause of the GC819 error and implement a solution to resolve it.