How To Fix GC814 - You may not enter values for item no. & (totals item)

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 814

• Message text: You may not enter values for item no. & (totals item)

What causes this issue?

You try to post to a <GL:line_item>line item,</> which by
definition is indicated as a total item

System Response

Total items may neither be entered nor posted.

How to fix this error?

Choose either a <GL:value_item>value item</> or check the
definitions in the item catalog.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GC814 - You may not enter values for item no. & (totals item) ?

  The SAP error message GC814 ("You may not enter values for item no. & (totals item)") typically occurs in the context of financial documents, such as journal entries or invoices, where a totals item is being incorrectly manipulated. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Totals Item: The error indicates that you are trying to enter values for a totals item in a document. In SAP, totals items are used to summarize amounts and should not have individual values entered against them.
  Document Structure: The document you are working with has a predefined structure where certain line items are designated as totals items, which are meant to aggregate values from other line items.
  Incorrect Configuration: There may be a configuration issue in the document type or the account settings that is causing the system to misinterpret the line item.
  
  Solution:
  
  Check Line Items: Review the line items in your document. Ensure that you are not trying to enter values for any line item that is designated as a totals item. Only enter values for the appropriate detail line items.
  Document Type Configuration: If you have access, check the configuration of the document type you are using. Ensure that totals items are correctly defined and that they are not set up to accept manual entries.
  Use Correct Accounts: Make sure you are using the correct accounts for your entries. If you need to summarize amounts, ensure that you are doing so through the appropriate line items rather than trying to enter values directly into totals items.
  Consult Documentation: Refer to SAP documentation or your organization's SAP guidelines for handling financial documents to ensure compliance with the expected processes.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, specific versions of SAP may have bugs that are documented and resolved in later updates.
  User Permissions: Ensure that you have the necessary permissions to create or modify the document type you are working with. Sometimes, restrictions can lead to unexpected errors.
  Training and Support: If you are unsure about how to handle the document or the error persists, consider reaching out to your SAP support team or consulting with a colleague who has experience with financial document processing in SAP.
  
  By following these steps, you should be able to resolve the GC814 error and proceed with your financial document processing in SAP.