How To Fix GC068 - Document type & for previous year posting not maintained

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 068

• Message text: Document type & for previous year posting not maintained

What causes this issue?

Processing of the previous periods requires a separate
<GL:document_type>document type</> for the posting of the previous
period <GL:intercompany_profit_and_loss>profits and losses</>.

System Response

Error message

How to fix this error?

Enter a document type with valid parameters.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GC068 - Document type & for previous year posting not maintained ?

  The SAP error message GC068 ("Document type & for previous year posting not maintained") typically occurs when you attempt to post a financial document for a previous fiscal year, and the system does not have the necessary configuration for the specified document type to allow such postings.
  Cause:
  
  Document Type Configuration: The document type you are trying to use for the posting is not configured to allow postings to previous years.
  Fiscal Year Settings: The fiscal year settings in the system may not permit postings to the previous year for the specified document type.
  Authorization Issues: There may be restrictions based on user roles or authorizations that prevent posting to previous years.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Document Type Configuration:
  
  Go to the transaction code OBY6 (or OBA7 depending on your version) to check the configuration of the document type.
  Ensure that the document type you are using is set up to allow postings to previous years. You may need to adjust the settings to enable this.
  
  
  
  Adjust Fiscal Year Settings:
  
  Navigate to the transaction code OBY6 to review the fiscal year settings.
  Ensure that the fiscal year variant allows postings to the previous year for the specific document type.
  
  
  
  Consult with Your SAP Administrator:
  
  If you do not have the necessary permissions to change the configuration, consult with your SAP administrator or finance team to make the required adjustments.
  
  
  
  Check User Authorizations:
  
  Ensure that your user role has the necessary authorizations to post to previous years. This can be checked in transaction SU53 after the error occurs.
  
  
  
  Use Alternative Document Types:
  
  If the document type you are trying to use does not allow previous year postings, consider using an alternative document type that is configured for such postings.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OBY6: Configuration for fiscal year settings.
  OBA7: Configuration for document types.
  SU53: Check authorization issues after an error occurs.
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  
  
  Documentation: Review SAP documentation or help files related to financial postings and document types for more detailed information.
  
  
  By following these steps, you should be able to resolve the GC068 error and successfully post your financial document.