How To Fix G9186 - No account restriction if documentwise archiving is selected !

SAP Error Message - Details

• Message type: E = Error

• Message class: G9 - Joint-Venture-Archiving

• Message number: 186

• Message text: No account restriction if documentwise archiving is selected !

What causes this issue?

It is not allowed to restrict accounts if the 'documentwise archiving'
mode is selected since this would cause a splitting of the documents by
document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please correct your entry: It is only meaningful to restrict by
documents (if desired) concerning the actual processing options.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G9186 - No account restriction if documentwise archiving is selected ! ?

  The SAP error message G9186, "No account restriction if documentwise archiving is selected," typically occurs in the context of document archiving in SAP systems, particularly when dealing with financial documents. This error indicates that there is a configuration issue related to the archiving settings for financial documents.
  Cause:
  The error arises when the system is configured to allow document-wise archiving, but there are restrictions set on the accounts that should not allow archiving. In other words, if document-wise archiving is enabled, the system does not allow any account restrictions to be applied. This can happen due to:
  
  Configuration Settings: The archiving settings in the SAP system may not be aligned correctly. If document-wise archiving is selected, the system expects that there are no account restrictions.
  Inconsistent Data: There may be inconsistencies in the data or settings that lead to this error when trying to archive documents.
  
  Solution:
  To resolve the G9186 error, you can take the following steps:
  
  
  Check Archiving Configuration:
  
  Go to the transaction code SARA (Archive Administration).
  Check the settings for the archiving object you are working with (e.g., FI documents).
  Ensure that the configuration for document-wise archiving is set correctly and that there are no conflicting account restrictions.
  
  
  
  Review Account Restrictions:
  
  If you need to apply account restrictions, consider disabling document-wise archiving.
  Alternatively, if document-wise archiving is necessary, remove any account restrictions that may be causing the conflict.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to archiving for your specific version of SAP. There may be specific guidelines or updates that address this issue.
  
  
  
  Testing:
  
  After making changes, perform a test to ensure that the archiving process works without triggering the error.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists, consider reaching out to SAP support for further assistance. They may provide insights based on the specific configuration of your system.
  
  
  
  Related Information:
  
  Archiving Objects: Understand the specific archiving objects relevant to your business processes (e.g., FI, CO).
  Transaction Codes: Familiarize yourself with transaction codes related to archiving, such as SARA (Archive Administration) and SARI (Archive Information System).
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to archiving.
  
  By following these steps, you should be able to resolve the G9186 error and successfully manage your document archiving processes in SAP.