How To Fix G9185 - No document restriction if accountwise archiving is selected !

SAP Error Message - Details

• Message type: E = Error

• Message class: G9 - Joint-Venture-Archiving

• Message number: 185

• Message text: No document restriction if accountwise archiving is selected !

What causes this issue?

It is not allowed to restrict documents if the 'accountwise archiving'
mode is selected since this would cause a splitting of the accounts by
documentnumbers.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please correct your entry: It is only meaningful to restrict by
accounts (if desired) concerning the actual processing options.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G9185 - No document restriction if accountwise archiving is selected ! ?

  The SAP error message G9185, "No document restriction if accountwise archiving is selected," typically occurs in the context of archiving financial documents in SAP. This message indicates that when account-wise archiving is enabled, the system does not impose any restrictions on the documents that can be archived. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Account-wise Archiving Setting: The error arises when the system is configured to allow account-wise archiving, which means that documents are archived based on account criteria rather than specific document restrictions.
  Configuration Issues: There may be a misconfiguration in the archiving settings that leads to this message being triggered.
  Document Selection Criteria: The selection criteria for archiving may not be properly defined, leading to the system not being able to restrict documents for archiving.
  
  Solution:
  
  
  Review Archiving Configuration:
  
  Check the configuration settings for archiving in the SAP system. Ensure that the account-wise archiving option is set correctly according to your business requirements.
  Navigate to the relevant configuration settings in the SAP Customizing Implementation Guide (IMG) under Financial Accounting (FI) > General Ledger Accounting > Document Archiving.
  
  
  
  Adjust Document Selection Criteria:
  
  If you need to impose restrictions on which documents can be archived, consider changing the archiving strategy from account-wise to document-wise archiving.
  Define specific selection criteria for the documents you want to archive to avoid this error.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving processes for your specific version of SAP. This can provide insights into best practices and configuration guidelines.
  
  
  
  Testing:
  
  After making changes, perform tests to ensure that the archiving process works as expected without triggering the G9185 error.
  
  
  
  Seek Support:
  
  If the issue persists, consider reaching out to SAP support or consulting with an SAP expert who can provide tailored assistance based on your system configuration and requirements.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide updates related to archiving processes.
  Archiving Best Practices: Familiarize yourself with best practices for document archiving in SAP to ensure compliance and efficiency.
  Transaction Codes: Familiarize yourself with transaction codes related to archiving, such as SARA (Archive Administration) and SARI (Archive Information System), to manage and monitor the archiving process effectively.
  
  By following these steps, you should be able to resolve the G9185 error and ensure that your archiving process aligns with your organization's requirements.