How To Fix G00849 - The maximum number (&1) of held documents has been reached

SAP Error Message - Details

• Message type: E = Error

• Message class: G00 - SAP Consolidation

• Message number: 849

• Message text: The maximum number (&1) of held documents has been reached

What causes this issue?

The maximum number (&V1&)for held documents in the file has been
reached.

System Response

Document cannot be held.

How to fix this error?

Remove at least a portion of the held documents from the file, or post
at least a portion of these documents. When posted, held documents are
automatically removed from the file, as long as it is not been selected
as a sample document.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G00849 - The maximum number (&1) of held documents has been reached ?

  The SAP error message G00849, which states "The maximum number (&1) of held documents has been reached," typically occurs when a user or process attempts to hold more documents than the system is configured to allow. This can happen in various contexts, such as during document processing in financial transactions, inventory management, or other modules where document holding is relevant.
  Cause:
  
  Configuration Limits: The system has a predefined limit on the number of documents that can be held at one time. This limit is set in the configuration and can vary based on the specific business process or module.
  System Performance: The limit may be in place to ensure optimal system performance and prevent excessive resource consumption.
  User or Process Behavior: A user or automated process may be attempting to hold too many documents simultaneously, exceeding the configured limit.
  
  Solution:
  
  
  Check Configuration Settings:
  
  Review the configuration settings for the specific module where the error occurs. Look for parameters related to document holding limits.
  If necessary, consult with your SAP Basis or configuration team to adjust the limit if it is appropriate for your business needs.
  
  
  
  Reduce the Number of Held Documents:
  
  If possible, reduce the number of documents being held at one time. This may involve processing or releasing some held documents before attempting to hold new ones.
  
  
  
  Batch Processing:
  
  If the error occurs during batch processing, consider breaking the batch into smaller groups to stay within the limit.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes or updates that may address this issue. There may be patches or recommendations specific to your version of SAP.
  
  
  
  User Training:
  
  Ensure that users are trained on the limits and best practices for document handling to avoid hitting the maximum limit.
  
  
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for your specific module to understand the configuration settings related to document holding.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have implemented.
  System Logs: Review system logs for additional context or related errors that may provide further insight into the issue.
  
  If the problem persists after trying the above solutions, it may be beneficial to engage with SAP support for more in-depth troubleshooting.