How To Fix G00814 - A held document with ID &1 is not in the folder

SAP Error Message - Details

• Message type: E = Error

• Message class: G00 - SAP Consolidation

• Message number: 814

• Message text: A held document with ID &1 is not in the folder

What causes this issue?

One of the following situations has occurred:
A held document with key &V1& does not exist in the file.
A held document with key &V1& indeed exists in the file, but the values
of one of the characteristics client, dimension, cons chart, version or
ledger does not match the current settings.

System Response

This document cannot be used as a template.

How to fix this error?

Check your entry and use possible entries (F4) to choose a valid ID.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G00814 - A held document with ID &1 is not in the folder ?

  The SAP error message G00814, which states "A held document with ID &1 is not in the folder," typically occurs in the context of document management or workflow processes within SAP. This error indicates that the system is unable to locate a document that is expected to be in a specific folder or repository.
  Cause:
  
  Document Deletion or Movement: The document with the specified ID may have been deleted or moved to a different folder or archive.
  Incorrect Document ID: The document ID provided may be incorrect or mistyped.
  Authorization Issues: The user may not have the necessary permissions to access the folder where the document is supposed to be located.
  System Configuration: There may be issues with the configuration of the document management system or the folder structure.
  Database Issues: There could be inconsistencies in the database that prevent the document from being found.
  
  Solution:
  
  Verify Document ID: Check the document ID to ensure it is correct. If it was copied from another source, ensure there are no extra spaces or characters.
  Check Document Location: Use the document management system to search for the document in other folders or repositories. It may have been moved or archived.
  Review User Permissions: Ensure that the user has the necessary permissions to access the folder where the document is expected to be. This may involve checking roles and authorizations in SAP.
  Consult with IT Support: If the document is missing or if there are configuration issues, it may be necessary to consult with your IT support team or SAP Basis team to investigate further.
  Check for System Updates: Ensure that the SAP system is up to date, as patches or updates may resolve underlying issues related to document management.
  Database Consistency Check: If there are suspected database issues, a consistency check may be required to ensure that all documents are correctly indexed and accessible.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Documentation: Review SAP documentation related to document management and workflow processes for additional troubleshooting steps.
  Community Forums: Consider searching or posting in SAP community forums or discussion groups, as other users may have encountered and resolved similar issues.
  
  If the problem persists after trying the above solutions, it may be necessary to escalate the issue to SAP support for further assistance.