How To Fix G00812 - ID &1 already assigned to a held document (please reenter)

SAP Error Message - Details

• Message type: E = Error

• Message class: G00 - SAP Consolidation

• Message number: 812

• Message text: ID &1 already assigned to a held document (please reenter)

What causes this issue?

The key you entered, &V1&, has already been assigned for a held
document, which still exists in the file. The key must uniquely
identify a held document and can only be assigned once.

System Response

The document cannot be filed.

How to fix this error?

Enter a key that has not been assigned to any documents in the file.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G00812 - ID &1 already assigned to a held document (please reenter) ?

  The SAP error message G00812 indicates that a specific ID (in this case, &1) is already assigned to a held document. This typically occurs in the context of document management or when dealing with document numbers in SAP, particularly in modules like Financial Accounting (FI) or Materials Management (MM).
  Cause:
  
  Duplicate Assignment: The ID you are trying to use is already assigned to another document that is currently held or in a pending state.
  Document Locking: The document may be locked due to ongoing processes or transactions, preventing the reuse of the ID.
  Configuration Issues: There may be configuration settings in the system that restrict the reuse of document IDs.
  
  Solution:
  
  Check Document Status: Verify the status of the document associated with the ID. If it is held, you may need to release or complete the document before reusing the ID.
  Use a Different ID: If the ID is not critical, consider using a different ID that is not currently assigned to any held document.
  Release Held Documents: If you have the necessary permissions, you can release or complete the held document to free up the ID.
  Consult with IT Support: If you are unable to resolve the issue, it may be necessary to consult with your SAP support team or IT department for further assistance. They can check for any underlying issues or configurations that may be causing the problem.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may need to use specific transaction codes to check document statuses (e.g., FB03 for viewing financial documents, ME23N for viewing purchase orders).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Permissions: Ensure that you have the necessary permissions to view and modify the documents in question.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.