How To Fix G00204 - Prior year &1, version &2 not locked/closed: Cons unit &3 &4

SAP Error Message - Details

• Message type: E = Error

• Message class: G00 - SAP Consolidation

• Message number: 204

• Message text: Prior year &1, version &2 not locked/closed: Cons unit &3 &4

What causes this issue?

Prior year &1 is not closed yet.

System Response

After a euro changeover, you can no longer:
post entries in the prior year
carry forward balances into the current year

How to fix this error?

Before you change over to euros, make sure that the following is done:
All prior year tasks are blocked.
All prior year periods are closed.
Carrying forward of balances to the current year already took place and
is blocked.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G00204 - Prior year &1, version &2 not locked/closed: Cons unit &3 &4 ?

  The SAP error message G00204 indicates that a prior year version of a financial document or report is not locked or closed for a specific controlling unit. This error typically arises in the context of financial closing processes, particularly in controlling (CO) and financial accounting (FI) modules.
  Cause:
  
  Unclosed Period: The error usually occurs when the system detects that the prior year (indicated by &1) for a specific version (indicated by &2) is not closed. This means that there are still open periods in the previous fiscal year that need to be closed before proceeding.
  Controlling Area Issues: The controlling unit (indicated by &3) may have not been properly configured or may have open transactions that prevent the closing.
  Version Management: The version specified may not be set up correctly or may have transactions that are still pending.
  
  Solution:
  
  
  Close the Prior Year: Ensure that all necessary transactions for the prior year are completed and that the financial closing process for that year is finalized. This may involve:
  
  Reviewing and posting any outstanding entries.
  Running the necessary closing programs in SAP to lock the periods.
  Ensuring that all relevant reports are generated and finalized.
  
  
  
  Check Configuration: Verify the configuration settings for the controlling area and the version in question. Ensure that:
  
  The controlling area is correctly set up.
  The version is properly defined and has the correct settings for closing.
  
  
  
  Consult with Finance Team: Collaborate with your finance team to ensure that all necessary steps have been taken to close the prior year. They may have insights into any pending transactions or issues that need to be resolved.
  
  
  Use Transaction Codes: Utilize relevant transaction codes to check the status of periods and versions:
  
  KAH1: For controlling area settings.
  KSV5: To check the status of versions.
  OB52: To check and manage the posting periods.
  
  
  
  SAP Notes and Documentation: Check for any SAP Notes related to this error message. SAP frequently updates its documentation and may provide specific guidance or patches for known issues.
  
  
  Related Information:
  
  SAP Help Portal: The SAP Help Portal provides detailed documentation on financial closing processes and error messages.
  Transaction Codes: Familiarize yourself with transaction codes related to financial closing and controlling, such as KOB1 (for displaying document line items) and KSB1 (for displaying cost centers).
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to resolve the G00204 error and successfully close the prior year in your SAP system.