How To Fix G0391 - Data record is not unique

SAP Error Message - Details

• Message type: E = Error

• Message class: G0 - Messages for SAP Consolidation

• Message number: 391

• Message text: Data record is not unique

What causes this issue?

Several data records are not unique. The following fields are
identical:
Dimension
Ledger
Cons chart of accounts
Version
Investee unit
Year
Period
Scope of reported data

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Processing terminated

How to fix this error?

Make changes to the file you want to transfer so that all data records
are unique.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G0391 - Data record is not unique ?

  The SAP error message G0391, which states "Data record is not unique," typically occurs in the context of data processing or data entry within SAP systems. This error indicates that the system has encountered duplicate entries where it expects unique records. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Duplicate Entries: The most common cause is that the data being processed contains duplicate entries. This can happen during data uploads, batch processing, or when entering data manually.
  Key Fields: The error often arises when key fields that are supposed to be unique (like document numbers, customer IDs, etc.) have the same value for multiple records.
  Data Integrity Issues: There may be issues with data integrity in the database, where records that should be unique are not due to previous errors or incorrect data handling.
  Configuration Issues: Sometimes, the configuration of the system or the specific module being used may not be set up to handle certain types of data correctly.
  
  Solution:
  
  Identify Duplicates: Check the data being processed for duplicates. This can often be done using transaction codes like SE16 or SE11 to view the relevant database tables.
  Data Cleansing: If duplicates are found, you may need to clean the data by removing or consolidating duplicate records before reprocessing.
  Adjust Data Entry: Ensure that data entry processes are designed to prevent duplicates. This may involve adding validation checks or modifying user input forms.
  Review Configuration: Check the configuration settings in the relevant SAP module to ensure that they are set up correctly to enforce uniqueness where required.
  Use Transaction Codes: Utilize transaction codes like SM37 (to check job logs) or SLG1 (to check application logs) to gather more information about the error context.
  Consult Documentation: Review SAP documentation or notes related to the specific module you are working with, as there may be specific guidelines or patches available.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error. You can search for G0391 in the SAP Support Portal.
  Data Model: Understanding the data model and relationships between tables can help in identifying why duplicates are occurring.
  User Training: Providing training to users on data entry best practices can help reduce the occurrence of this error in the future.
  Testing: If changes are made to data entry processes or configurations, thorough testing should be conducted to ensure that the issue is resolved and does not recur.
  
  If the problem persists after trying these solutions, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more tailored assistance based on your specific system configuration and data context.