How To Fix G0161 - Deleting/Overwriting totals records (&1) in version &2 is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: G0 - Messages for SAP Consolidation

• Message number: 161

• Message text: Deleting/Overwriting totals records (&1) in version &2 is not allowed

What causes this issue?

Version &V2& does not allow deletion or overwriting of totals records.

System Response

Desired action not allowed.

How to fix this error?

Either use a different version, or maintain the version in Customizing
and change the indicator "Overwriting reported data allowed" for
version &V2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G0161 - Deleting/Overwriting totals records (&1) in version &2 is not allowed ?

  The SAP error message G0161, which states "Deleting/Overwriting totals records (&1) in version &2 is not allowed," typically occurs in the context of financial or controlling (CO) modules when there is an attempt to delete or overwrite totals records that are protected or locked due to certain settings or configurations.
  Cause:
  
  Data Integrity Protection: SAP has built-in mechanisms to protect totals records to ensure data integrity. These records are often critical for reporting and financial analysis.
  Version Control: The error indicates that the specific version of the totals records you are trying to modify is not allowed to be deleted or overwritten. This could be due to the version being locked or set as a standard version that cannot be altered.
  Authorization Issues: The user may not have the necessary authorizations to perform the delete or overwrite operation on the totals records.
  Configuration Settings: The system configuration may restrict modifications to certain versions of totals records.
  
  Solution:
  
  Check Version Settings: Review the settings for the version you are trying to modify. Ensure that it is not a standard version that is protected from changes.
  Authorization Check: Verify that the user has the necessary authorizations to delete or overwrite totals records. This may involve checking user roles and permissions in the SAP system.
  Consult Configuration: If you have access to the configuration settings, check the settings related to totals records in the controlling area or financial module. You may need to adjust these settings to allow modifications.
  Use a Different Version: If the version you are trying to modify is locked, consider using a different version that allows for changes.
  Contact SAP Support: If the issue persists and you cannot identify the cause, it may be beneficial to contact SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as S_ALR_87013611 (for financial reports) or KSB1 (for cost center reports) to analyze totals records.
  Documentation: Review SAP documentation related to financial and controlling modules for more insights on managing totals records.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing additional context or solutions.
  
  By following these steps, you should be able to address the G0161 error and understand the underlying reasons for its occurrence.