How To Fix FY042 - &2 settlement runs took place on &1; please specify batch number

SAP Error Message - Details

• Message type: E = Error

• Message class: FY - Payment Cards

• Message number: 042

• Message text: &2 settlement runs took place on &1; please specify batch number

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FY042 - &2 settlement runs took place on &1; please specify batch number ?

  The SAP error message FY042 indicates that there have been multiple settlement runs for a particular period, and the system is prompting the user to specify a batch number for the settlement. This error typically occurs in the context of Asset Accounting (FI-AA) or when dealing with internal orders, projects, or other financial objects that require settlement.
  Cause:
  
  
  Multiple Settlement Runs: The error arises when the system detects that more than one settlement run has been executed for the same period. This can happen if:
  
  A settlement run was executed more than once for the same asset or order.
  There are overlapping or conflicting settlement processes.
  
  
  
  Missing Batch Number: The system requires a specific batch number to identify which settlement run you are referring to. If this information is not provided, the error will occur.
  
  
  Solution:
  
  
  Check Settlement Runs: 
  
  Go to the transaction code KOB1 (for internal orders) or S_ALR_87012086 (for asset accounting) to review the settlement runs that have been executed for the specified period.
  Identify the batch numbers associated with the settlement runs.
  
  
  
  Specify Batch Number: 
  
  When prompted by the error message, provide the correct batch number that corresponds to the settlement run you wish to process or review.
  
  
  
  Avoid Duplicate Runs: 
  
  Ensure that settlement runs are not executed multiple times for the same period. Implement controls or checks to prevent this from happening in the future.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or consult with your SAP support team for specific guidelines related to your organization's configuration and processes.
  
  
  
  Transaction Logs: 
  
  Check transaction logs or system messages to gather more information about the previous settlement runs and their statuses.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  KOB1: Display Actual Line Items for Orders
  KOB2: Display Actual Line Items for Orders (with selection criteria)
  S_ALR_87012086: Asset History Sheet
  S_ALR_87012088: Asset Transaction Overview
  
  
  
  SAP Notes: Search for SAP Notes related to error FY042 for any patches or updates that may address known issues.
  
  
  User Roles: Ensure that the user executing the settlement has the appropriate authorizations to perform the action.
  
  
  By following these steps, you should be able to resolve the FY042 error and successfully process your settlement runs in SAP.