How To Fix FX256 - Check amounts in items

SAP Error Message - Details

• Message type: E = Error

• Message class: FX - Distributed FI Application Messages

• Message number: 256

• Message text: Check amounts in items

What causes this issue?

You changed the currency key from &V1& to &V2&. At this point in time,
however, amounts had already been entered in the items in the old
currency &V1&.

System Response

The change is taken over. The amounts are not translated, however, and
are seen as being in the new currency &v2&.

How to fix this error?

Check the items to see whether the specified amounts really do
correspond to the new currency &v2& (Menu:
Process->Items). Correct the values if necessary.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FX256 - Check amounts in items ?

  The SAP error message FX256 "Check amounts in items" typically occurs in the context of financial transactions, particularly when dealing with foreign currency transactions or when processing documents in the SAP system. This error indicates that there is a discrepancy in the amounts being processed, which could be due to various reasons.
  Causes of FX256 Error
  
  
  Currency Differences: The amounts in the document may not match due to currency conversion issues. This can happen if the exchange rates are not correctly applied or if there are inconsistencies in the currency used in the line items.
  
  
  Document Splitting: If document splitting is enabled, the system may require that the amounts in the line items balance according to the splitting rules. Any discrepancies can trigger this error.
  
  
  Incorrect Account Assignment: If the account assignments for the line items are incorrect or if there are missing account assignments, it can lead to mismatched amounts.
  
  
  Rounding Differences: Rounding differences can occur when dealing with currency conversions, especially if the amounts are not rounded consistently across line items.
  
  
  Manual Entry Errors: Errors during manual entry of amounts can lead to discrepancies that trigger this error message.
  
  
  Solutions to FX256 Error
  
  
  Check Line Item Amounts: Review the amounts in the line items of the document. Ensure that they are correctly entered and that they match the expected totals.
  
  
  Verify Currency Settings: Ensure that the currency settings are correct. Check the exchange rates and make sure they are applied consistently across all line items.
  
  
  Review Document Splitting Configuration: If document splitting is enabled, check the configuration and ensure that the amounts are correctly split according to the rules defined in the system.
  
  
  Correct Account Assignments: Verify that all account assignments are correct and complete. Ensure that all necessary fields are filled out.
  
  
  Check for Rounding Issues: If rounding differences are suspected, review the rounding settings in the system and ensure that they are applied consistently.
  
  
  Consult with Finance Team: If the issue persists, it may be helpful to consult with the finance team or SAP support to investigate further.
  
  
  Related Information
  
  
  Transaction Codes: You may need to use transaction codes like FB50 (G/L Account Document Entry), FB60 (Vendor Invoice), or FB70 (Customer Invoice) to review and correct the documents causing the error.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on resolving it.
  
  
  Documentation: Refer to SAP documentation or user manuals for detailed information on handling foreign currency transactions and document splitting.
  
  
  Testing: After making corrections, test the transaction again to ensure that the error has been resolved.
  
  
  By following these steps, you should be able to identify and resolve the cause of the FX256 error in SAP.