How To Fix FW004 - File is not correct

SAP Error Message - Details

• Message type: E = Error

• Message class: FW - Bills of Exchange and Other International Developments

• Message number: 004

• Message text: File is not correct

What causes this issue?

The file does not correspond to the DME norm which is expected for
processing the returned vendor bills of exchange.

How to fix this error?

Check the file specified.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FW004 - File is not correct ?

  The SAP error message FW004, which states "File is not correct," typically occurs during the processing of file uploads or data imports in SAP systems. This error can arise due to various reasons, and understanding the cause is essential for finding an appropriate solution. Here are some common causes, solutions, and related information for this error:
  Causes:
  
  File Format Issues: The uploaded file may not be in the expected format (e.g., CSV, TXT) or may have incorrect delimiters.
  Data Structure Mismatch: The structure of the data in the file may not match the expected structure defined in the SAP system (e.g., missing fields, incorrect data types).
  Encoding Problems: The file may be encoded in a format that SAP cannot read (e.g., UTF-16 instead of UTF-8).
  File Size Limitations: The file may exceed the maximum size limit allowed for uploads in SAP.
  Invalid Characters: The file may contain invalid characters or special symbols that are not supported by SAP.
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the file being uploaded.
  
  Solutions:
  
  Check File Format: Ensure that the file is in the correct format and adheres to the specifications required by SAP.
  Validate Data Structure: Review the data structure in the file to ensure it matches the expected format in SAP. This includes checking for required fields and correct data types.
  Adjust Encoding: Convert the file to the appropriate encoding (usually UTF-8) before uploading it to SAP.
  Reduce File Size: If the file is too large, consider splitting it into smaller files that can be processed individually.
  Remove Invalid Characters: Scan the file for any invalid characters or symbols and remove or replace them as necessary.
  Review Configuration Settings: Check the configuration settings in SAP related to file uploads and ensure they are set correctly.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to the FW004 error. SAP frequently updates its knowledge base with solutions for common issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., LSMW, BAPIs) that may be used for data uploads and their specific requirements.
  Testing: Before performing a large upload, test with a small sample file to ensure that the process works correctly.
  Logs and Traces: Review any logs or traces generated during the upload process for additional details on the error.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or technical team for further investigation.