How To Fix FTR0556 - Key date for data destruction: &1 (retention period in months: &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: FTR0 - Treasury: Financial Transaction

• Message number: 556

• Message text: Key date for data destruction: &1 (retention period in months: &2)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FTR0556 - Key date for data destruction: &1 (retention period in months: &2) ?

  The SAP error message FTR0556 indicates an issue related to the retention period for data destruction in the context of financial transactions, particularly in the area of treasury and risk management. This error typically arises when the key date for data destruction is reached, and the system is trying to process data that is subject to retention rules.
  Cause:
  The error message FTR0556 is triggered when:
  
  The key date for data destruction has been reached, meaning that the retention period for certain financial data has expired.
  The retention period defined in the system (in months) has elapsed, and the system is attempting to access or process data that should have been destroyed according to the retention policy.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Retention Period Settings:
  
  Review the retention period settings in your SAP system. Ensure that the retention periods are correctly defined for the relevant financial transactions.
  You can check the configuration in the Customizing settings under Financial Accounting (FI) or Treasury and Risk Management (TRM).
  
  
  
  Adjust Key Date:
  
  If the key date for data destruction is incorrect or needs to be adjusted, you may need to change the key date in the system to allow for the processing of the required data.
  
  
  
  Data Archiving:
  
  If the data is no longer needed, consider archiving the data according to your organization's data management policies. This can help in managing the data lifecycle and ensuring compliance with retention policies.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the FTR0556 error for specific guidance on handling this error in your version of SAP.
  
  
  
  Contact SAP Support:
  
  If the issue persists or if you need further assistance, consider reaching out to SAP support for help. They can provide insights based on your specific system configuration and version.
  
  
  
  Related Information:
  
  Retention Management: Understanding how retention periods are defined and managed in SAP is crucial. This includes knowing how to set up and modify retention periods for different types of data.
  Data Destruction Policies: Familiarize yourself with your organization's data destruction policies to ensure compliance and proper handling of sensitive information.
  Transaction Codes: You may need to use specific transaction codes (like SARA for archiving) to manage data retention and destruction processes.
  
  By following these steps, you should be able to address the FTR0556 error and ensure that your SAP system is compliant with data retention policies.