How To Fix FT400 - The selected entry is used in production system

SAP Error Message - Details

• Message type: E = Error

• Message class: FT - FI Table Maintenance Error Messages

• Message number: 400

• Message text: The selected entry is used in production system

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FT400 - The selected entry is used in production system ?

  The SAP error message FT400 ("The selected entry is used in production system") typically occurs when you attempt to delete or modify a master data record (such as a material, vendor, or customer) that is currently being used in a production environment. This is a safeguard to prevent accidental changes that could disrupt business processes.
  Cause:
  
  Active Usage: The entry you are trying to modify or delete is actively being used in transactions, such as production orders, purchase orders, or sales orders.
  Data Integrity: SAP enforces data integrity by preventing changes to records that are linked to ongoing processes or historical data.
  
  Solution:
  
  
  Check Usage: Before attempting to delete or modify the entry, check where it is being used. You can do this by:
  
  Reviewing related documents (e.g., production orders, purchase orders).
  Using transaction codes like MM03 (Display Material), ME23N (Display Purchase Order), or VA03 (Display Sales Order) to see if the entry is linked to any active documents.
  
  
  
  Change Status: If the entry is no longer needed, consider changing its status instead of deleting it. For example, you can mark a material as "blocked" or "inactive" rather than deleting it.
  
  
  Consult with Stakeholders: If the entry must be modified or deleted, consult with relevant stakeholders (e.g., production, purchasing, or sales teams) to ensure that it is safe to do so.
  
  
  Use Transaction Codes: If you have the necessary authorizations, you can use transaction codes like MM02 (Change Material) to make changes, but ensure that the entry is not actively used in any transactions.
  
  
  System Configuration: In some cases, system configuration settings may allow for changes to be made under certain conditions. Consult with your SAP Basis or configuration team if you believe this is necessary.
  
  
  Related Information:
  
  Authorization: Ensure you have the appropriate authorizations to make changes to the master data.
  Documentation: Review SAP documentation or help files for more details on handling master data and understanding the implications of changes.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or enhancements that could affect your situation.
  
  If you continue to face issues, consider reaching out to your SAP support team for further assistance.