How To Fix FS580 - Only unused checks voided manually can be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: FS - Messages from Tax Routines / Prenumbered Checks

• Message number: 580

• Message text: Only unused checks voided manually can be deleted

What causes this issue?

Only check information for unused checks voided manually can be
deleted. This can, for example, be necessary if checks reported as
missing are temporarily blocked and are to be re-released for usage
after they have been found again.

How to fix this error?

If you are dealing with a check which was already issued and was then
voided, then the <DS:DE.CHKDXVOI>Reset void data</> option of the
'Resetting check information data' function is to be used.
<DS:TRAN.FCHG>Proceed</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FS580 - Only unused checks voided manually can be deleted ?

  The SAP error message FS580 ("Only unused checks voided manually can be deleted") typically occurs in the context of financial transactions involving checks in the SAP system. This error indicates that the system is preventing the deletion of a check that has already been used or processed in some way.
  Cause:
  
  Check Status: The check you are trying to delete has already been used in a transaction (e.g., it has been cleared or posted).
  Manual Voiding: The system allows the deletion of checks only if they have been manually voided and are still marked as unused.
  System Restrictions: SAP has built-in restrictions to maintain data integrity and prevent accidental deletion of important financial documents.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Status of the Check:
  
  Verify if the check has been used in any transactions. You can do this by checking the payment history or transaction logs.
  
  
  
  Manual Voiding:
  
  If the check is unused and you want to delete it, ensure that it has been manually voided. You can do this through the appropriate transaction code (e.g., FCH5 for voiding checks).
  
  
  
  Use the Correct Transaction:
  
  If you need to delete a check that has been used, you may need to reverse the transaction that used the check instead of deleting it. This can often be done through the transaction that created the check or through a reversal transaction.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unsure about the status of the check or how to proceed, consult with your SAP administrator or financial team. They may have additional insights or permissions to assist you.
  
  
  
  Documentation and Audit Trail:
  
  Ensure that you maintain proper documentation for any changes made to financial transactions, as this is important for auditing purposes.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FCH5: For voiding checks.
  FBL1N: For displaying vendor line items.
  FB03: For displaying document details.
  
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  
  
  User Permissions: Ensure that you have the necessary permissions to perform the actions you are attempting, as restrictions may vary based on user roles.
  
  
  By following these steps, you should be able to address the FS580 error and manage your check transactions effectively within SAP.