How To Fix FRMLDLG351 - Item &1 with substance &2 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: FRMLDLG - RMS-FRM: Dialog Messages for Formula

• Message number: 351

• Message text: Item &1 with substance &2 already exists

What causes this issue?

You have tried to create an alternative item for an existing item by
entering item number &V1&. However, the item already contains
substance &V2& of your alternative item. You are not allowed to create
an alternative item with the same substance for an item.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Enter a different item number or a different substance.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FRMLDLG351 - Item &1 with substance &2 already exists ?

  The SAP error message FRMLDLG351 indicates that there is an attempt to create or modify an item (in this case, a substance) in the system that already exists. This error typically occurs in the context of material management or product data management, particularly when dealing with substances in the SAP Environment, Health, and Safety (EHS) module or similar areas.
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the item (substance) you are trying to create or modify already exists in the system. This could be due to a previous entry that was not properly identified or due to an attempt to create a new entry with the same identifier.
  Incorrect Data Entry: Sometimes, the error can arise from incorrect data entry, where the user mistakenly tries to create a substance with an identifier that is already in use.
  Data Migration Issues: If data has been migrated from another system, there may be duplicates that were not properly handled during the migration process.
  
  Solution:
  
  Check Existing Entries: Before creating a new substance, check the existing entries in the system to see if the substance already exists. You can do this by searching for the substance using its identifier or name.
  Modify Existing Entry: If the substance already exists and you need to make changes, consider modifying the existing entry instead of creating a new one.
  Use Unique Identifiers: Ensure that any new substances you create have unique identifiers that do not conflict with existing entries.
  Data Cleanup: If duplicates are found due to data migration or other issues, consider cleaning up the data to remove or consolidate duplicates.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on managing substances and handling errors related to them.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing substances, such as C201 (Create Material) or C202 (Change Material).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Permissions: Ensure that you have the necessary permissions to create or modify substances in the system, as permission issues can sometimes lead to unexpected errors.
  Support: If the issue persists and you cannot resolve it, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to address the FRMLDLG351 error effectively.