How To Fix FRMLDLG331 - Item no. &1 is not permitted; it is used in a later formula change state

SAP Error Message - Details

• Message type: E = Error

• Message class: FRMLDLG - RMS-FRM: Dialog Messages for Formula

• Message number: 331

• Message text: Item no. &1 is not permitted; it is used in a later formula change state

What causes this issue?

To avoid inconsistency, this item number cannot be used in the current
change state of the formula.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a different item number or allow the system to assign the item
number.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FRMLDLG331 - Item no. &1 is not permitted; it is used in a later formula change state ?

  The SAP error message FRMLDLG331 indicates that an item (in this case, a formula item) is not permitted because it is being used in a later formula change state. This typically occurs in the context of formula management within SAP, particularly in the areas of product costing, recipe management, or formula management.
  Cause:
  
  Formula Change State: The item you are trying to modify or delete is currently in use in a later version or state of the formula. SAP maintains different versions of formulas, and if an item is referenced in a later version, it cannot be modified in the earlier version.
  Dependencies: There may be dependencies or links to other objects (like production orders, batches, etc.) that prevent changes to the item.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to make changes to certain items or formulas.
  
  Solution:
  
  Check Formula Versions: Review the different versions of the formula to see where the item is being used. You can do this by navigating to the formula management transaction (like C223 or C201) and checking the change states.
  Modify Later Version: If the item is indeed used in a later version, you will need to make the necessary changes in that version instead of the earlier one.
  Remove Dependencies: If there are dependencies preventing the change, you may need to resolve those first. This could involve changing or deleting related production orders or other linked objects.
  Consult with a Colleague: If you are unsure about the implications of changing a formula item, consult with a colleague or a supervisor who has experience with formula management in SAP.
  Authorization Check: Ensure that you have the necessary authorizations to make changes to the formula. If not, contact your SAP security administrator.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as C223 (Change Formula) or C201 (Create Formula) to navigate through formula management.
  SAP Notes: Check for any SAP Notes related to formula management and error FRMLDLG331 for additional insights or patches that may address the issue.
  Documentation: Review SAP documentation or help files related to formula management for best practices and guidelines on handling formula changes.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.