How To Fix FRE123 - Differences between Purchase Order and Order Proposal Order Quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: FRE - F&R CON R/3 - Messages

• Message number: 123

• Message text: Differences between Purchase Order and Order Proposal Order Quantity

Self-Explanatory Message

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• What is the cause and solution for SAP error message FRE123 - Differences between Purchase Order and Order Proposal Order Quantity ?

  The SAP error message FRE123, which indicates "Differences between Purchase Order and Order Proposal Order Quantity," typically arises in the context of the SAP Materials Management (MM) module, particularly when dealing with procurement processes. This error occurs when there is a discrepancy between the quantities specified in a purchase order (PO) and those proposed in an order proposal (such as a purchase requisition or a forecast).
  Causes of FRE123
  
  
  Quantity Mismatch: The most common cause is that the quantity in the purchase order does not match the quantity in the order proposal. This can happen if the order proposal was created based on different requirements or if there were changes made to the PO after the proposal was generated.
  
  
  Changes in Requirements: If the requirements for the materials have changed after the order proposal was created, this can lead to discrepancies.
  
  
  Manual Adjustments: Manual changes to either the purchase order or the order proposal can lead to differences in quantities.
  
  
  Data Entry Errors: Mistakes during data entry can also result in mismatched quantities.
  
  
  System Configuration Issues: Sometimes, configuration settings in SAP can lead to discrepancies if not set up correctly.
  
  
  Solutions to FRE123
  
  
  Review the Purchase Order and Order Proposal: Check both the purchase order and the order proposal to identify the exact differences in quantities. This will help you understand where the mismatch is occurring.
  
  
  Adjust Quantities: If the order proposal is correct, adjust the purchase order to match the order proposal. Conversely, if the purchase order is correct, update the order proposal accordingly.
  
  
  Check for Changes: Investigate if there have been any changes in the requirements or if any manual adjustments were made that could have caused the discrepancy.
  
  
  Recreate the Order Proposal: If the order proposal is outdated or incorrect, consider recreating it based on the latest requirements.
  
  
  Consult with Stakeholders: If the discrepancy is due to changes in requirements, consult with relevant stakeholders (e.g., procurement, inventory management) to ensure that everyone is aligned on the quantities needed.
  
  
  System Configuration Review: If the issue persists, review the system configuration settings related to procurement and order management to ensure they are set up correctly.
  
  
  Related Information
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME52N (Change Purchase Requisition), and ME23N (Display Purchase Order) to navigate and resolve issues effectively.
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  
  
  Documentation: Refer to SAP documentation or user manuals for detailed information on handling purchase orders and order proposals.
  
  
  Training: Consider training sessions for users involved in procurement processes to minimize data entry errors and improve understanding of the system.
  
  
  By following these steps, you should be able to resolve the FRE123 error and ensure that your purchase orders and order proposals are aligned correctly.