How To Fix FR031 - From now on, you assign the reference number manually

SAP Error Message - Details

• Message type: E = Error

• Message class: FR - Messages for FI Reporting

• Message number: 031

• Message text: From now on, you assign the reference number manually

What causes this issue?

You have decided not to use a rule to determine reference numbers.

System Response

For every assignment of documents, you will now have to enter the
reference number manually. You can also access this function using
<PF>Document -> Maintain assignment</>.

How to fix this error?

If you decided to use a rule to automatically determine reference
numbers, you can do this by using the pushbutton <PF>Settings... </>on
the tab <LS>Document assignment</>. Select the field <LS>Determine
reference numbers according to rule</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FR031 - From now on, you assign the reference number manually ?

  The SAP error message FR031 ("From now on, you assign the reference number manually") typically occurs in the context of financial transactions, particularly when dealing with document numbers or reference numbers in the SAP system. This message indicates that the automatic assignment of reference numbers has been disabled, and users must now enter these numbers manually.
  Cause:
  
  Configuration Settings: The most common cause of this error is a configuration setting in the SAP system that has been changed. This could be due to a change in the number range settings for a particular document type.
  Number Range Exhaustion: If the automatic number range for a document type has been exhausted, the system may require manual entry of reference numbers.
  Document Type Settings: The document type may have been configured to require manual entry of reference numbers.
  User Authorizations: Sometimes, user roles and authorizations may restrict the ability to use automatic number assignment.
  
  Solution:
  
  
  Check Number Range Configuration:
  
  Go to the transaction code SNRO (Number Range Objects) and check the number range settings for the relevant document type.
  Ensure that the number range is correctly defined and that there are available numbers in the range.
  
  
  
  Adjust Document Type Settings:
  
  Use transaction code OBD4 to check the settings for the document type in question. Ensure that the option for automatic number assignment is enabled if that is the desired behavior.
  
  
  
  Review User Authorizations:
  
  Ensure that the user has the necessary authorizations to use automatic number assignment. This may involve checking roles and profiles assigned to the user.
  
  
  
  Manual Entry:
  
  If the system is configured to require manual entry, users will need to enter the reference numbers manually for the affected transactions.
  
  
  
  Consult with SAP Basis or Functional Team:
  
  If you are unable to resolve the issue through the above steps, it may be necessary to consult with your SAP Basis or functional team for further investigation and resolution.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SNRO for number ranges, OBD4 for document type settings, and SE11 for data dictionary objects.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for your specific module (e.g., FI, CO) to understand how reference numbers are managed and configured.
  
  By following these steps, you should be able to identify the cause of the FR031 error and implement a solution to resolve it.