How To Fix FQ623 - Document & was already processed in a deferral request & &

SAP Error Message - Details

• Message type: E = Error

• Message class: FQ - Payment Requests and Payment Program

• Message number: 623

• Message text: Document & was already processed in a deferral request & &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FQ623 - Document & was already processed in a deferral request & & ?

  The SAP error message FQ623 indicates that a document has already been processed in a deferral request. This typically occurs in the context of financial transactions where a document (such as an invoice or payment) has been flagged for deferral, meaning that its recognition in the financial statements is postponed to a future period.
  Cause:
  
  Duplicate Processing: The document in question has already been included in a deferral request, and any attempt to process it again results in this error.
  Incorrect Document Status: The document may be in a status that does not allow for further processing, such as being locked or already processed.
  Configuration Issues: There may be issues with the configuration of the deferral accounting settings in the SAP system.
  
  Solution:
  
  Check Document Status: Verify the status of the document in question. Ensure that it has not already been processed or is not in a locked state.
  Review Deferral Requests: Look into the deferral requests to see if the document is indeed listed there. If it is, you may need to adjust the deferral request or remove the document from it if appropriate.
  Consult with Finance Team: If you are unsure about the processing of the document, consult with your finance or accounting team to understand the implications of the deferral and whether any adjustments are needed.
  Transaction Codes: Use relevant transaction codes (like FBL1N for vendor line items or FBL3N for G/L account line items) to track the document and its processing history.
  SAP Notes and Support: If the issue persists, check SAP Notes for any known issues or patches related to this error. You may also consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Deferral Accounting: This is a method used in accounting to delay the recognition of certain expenses or revenues until a future date, which can affect financial reporting.
  Transaction Codes: Familiarize yourself with transaction codes related to deferral processing, such as FBS1 (Enter Manual Deferral) or FBS2 (Change Manual Deferral).
  Documentation: Review SAP documentation or user manuals related to deferral accounting for more detailed guidance on handling such errors.
  
  By following these steps, you should be able to resolve the FQ623 error and ensure proper processing of your financial documents.