How To Fix FPRL016 - Cannot execute this action for item &1 at approval level &2

SAP Error Message - Details

• Message type: E = Error

• Message class: FPRL - Payment Release List Messages

• Message number: 016

• Message text: Cannot execute this action for item &1 at approval level &2

What causes this issue?

You have already approved the item at this <DS:DE.FPRL_LEVEL>approval
level</>.
You are not authorized to approve items.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FPRL016 - Cannot execute this action for item &1 at approval level &2 ?

  The SAP error message FPRL016 ("Cannot execute this action for item &1 at approval level &2") typically occurs in the context of the SAP Financial Supply Chain Management (FSCM) module, particularly when dealing with approval processes for financial documents or items.
  Cause:
  This error message usually indicates that there is an issue with the approval workflow for a specific item. The possible causes include:
  
  
  Approval Level Restrictions: The item you are trying to process is at a specific approval level where the action you are attempting to perform is not permitted. This could be due to the configuration of the approval workflow.
  
  
  Status of the Item: The item may be in a status that does not allow further actions. For example, it might be already approved, rejected, or in a state that requires a different action.
  
  
  Authorization Issues: The user may not have the necessary authorizations to perform the action at the specified approval level.
  
  
  Configuration Issues: There may be a misconfiguration in the approval process settings or workflow definitions in the system.
  
  
  Solution:
  To resolve the FPRL016 error, you can take the following steps:
  
  
  Check Approval Level: Verify the approval level of the item and ensure that the action you are trying to perform is allowed at that level. You may need to consult the approval workflow documentation or configuration.
  
  
  Review Item Status: Check the status of the item in question. If it is already approved or in a state that does not allow further actions, you may need to take a different approach or wait for the appropriate status.
  
  
  User Authorizations: Ensure that the user attempting to perform the action has the necessary authorizations. You may need to work with your SAP security team to verify and adjust user roles and permissions.
  
  
  Consult Configuration: If you suspect a configuration issue, consult with your SAP functional team or system administrator to review the approval workflow settings and ensure they are correctly set up.
  
  
  Error Logs: Check the system logs for any additional error messages or information that may provide more context about the issue.
  
  
  SAP Notes: Search for relevant SAP Notes or documentation that may address this specific error message. SAP frequently updates its knowledge base with solutions to common issues.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you navigate the approval process, such as FPM1 for managing financial processes or FBL1N for vendor line items.
  Workflow Monitoring: Use transaction codes like SWI1 to monitor workflows and see where the approval process might be failing.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the root cause of the FPRL016 error and take appropriate action to resolve it.