How To Fix FMKU056 - You are not allowed to delete budget data in version &1

SAP Error Message - Details

• Message type: E = Error

• Message class: FMKU - FM budgeting, kernel utilities

• Message number: 056

• Message text: You are not allowed to delete budget data in version &1

What causes this issue?

You are not allowed to delete budgeting data in the active version &V1&.

System Response

The deletion program is not stopped. If an active version is found in
the range of versions you selected, deletion of data for this version
will not take place. Only the budget data which is not in active
versions will be deleted.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMKU056 - You are not allowed to delete budget data in version &1 ?

  The SAP error message FMKU056 ("You are not allowed to delete budget data in version &1") typically occurs in the context of budget management within the SAP system, particularly when working with the Funds Management (FM) module. This error indicates that the user is attempting to delete budget data in a version that is not permitted for deletion.
  Cause:
  
  Version Restrictions: The version specified in the error message (&1) may be set up in such a way that it does not allow deletion of budget data. In SAP, budget versions can have different statuses, and some may be locked or restricted from changes.
  Authorization Issues: The user may not have the necessary authorizations to delete budget data in the specified version.
  Data Integrity Rules: SAP may have data integrity rules in place that prevent the deletion of budget data once it has been posted or if it is in a closed fiscal period.
  
  Solution:
  
  
  Check Version Settings: 
  
  Go to the configuration settings for budget versions in the Funds Management module. You can check the settings for the version in question to see if it is marked as "modifiable" or "deletable."
  If necessary, change the settings to allow deletion, but be cautious as this may affect data integrity.
  
  
  
  Review User Authorizations:
  
  Ensure that the user attempting to delete the budget data has the appropriate authorizations. This can be checked in the user roles and profiles assigned to the user.
  If the user lacks the necessary permissions, consult with your SAP security team to grant the required access.
  
  
  
  Consult with Finance Team:
  
  If the budget data is part of a closed fiscal period or if there are specific business rules in place, consult with the finance or controlling team to understand the implications of deleting budget data.
  
  
  
  Use Alternative Methods:
  
  If deletion is not allowed, consider whether you can adjust or reverse the budget entries instead of deleting them. This may involve creating a new budget version or adjusting the existing one.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBB (Budgeting) or FMAVCR01 (Display Budget) to manage budget data.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address specific issues.
  Documentation: Review SAP documentation on Funds Management and budget version management for best practices and guidelines.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support for further assistance.