How To Fix FMFG_BLEXT019 - GR allowed and expected for service PO &1/&2 but not "GR-based IV"

SAP Error Message - Details

• Message type: E = Error

• Message class: FMFG_BLEXT - Message class for BL extention for US Federal Government

• Message number: 019

• Message text: GR allowed and expected for service PO &1/&2 but not "GR-based IV"

What causes this issue?

For the US federal government solution, if a service purchase order (PO)
has the goods receipt (GR) indicator (WEPOS indicator) meaning that GR
are expected and allowed from the order item but it is not GR-based IV
(WEBRE indicator); then an invoice for the order item can not be entered
with reference to a goods receipt document.
For service PO#s, it is crucial to have GR-based IV order items because
the sequential account assignment from the PO can be different to the
Service Entry Sheet (SES) and by having GR-based IV, MM passed the SES
number as reference that is stored in FM and the commitment string to
calculate the payment figures.
Service PO that have the GR indicator but are not GR-based IV do not
have the SES as reference so the payment calculation has to relay on
comparison of the coding block objects available in both FM and Split
Processor, as a result, the payment calculation cannot be guaranteed to
be reliable.
This is a customizable error message, SAP advices not to allow service
PO order items with GR that are not GR-based IV; default value is error
but it still can be changed to warning.

System Response

Service purchase order that have GR indicator should be "GR-based IV".

How to fix this error?

Modify purchase order or change the customizable error message
FMFG_BLEXT019 from type 'E' to 'W'.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMFG_BLEXT019 - GR allowed and expected for service PO &1/&2 but not "GR-based IV" ?

  The SAP error message FMFG_BLEXT019 indicates an issue related to the Goods Receipt (GR) and Invoice Verification (IV) process for a service Purchase Order (PO). Specifically, it suggests that the system has detected a mismatch between the expected GR type and the actual GR type being processed.
  Cause:
  The error typically arises in the following scenarios:
  
  GR-based Invoice Verification Not Allowed: The service PO is configured in such a way that it does not allow GR-based invoice verification, which is often the case for service POs where the GR is not applicable.
  Configuration Issues: The settings in the system for the service PO may not be aligned with the expected behavior for GR-based IV.
  Incorrect PO Type: The Purchase Order may be incorrectly set up or categorized, leading to the system expecting a different type of GR.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check PO Configuration:
  
  Review the configuration of the service PO in question. Ensure that it is set up correctly for the type of invoice verification you intend to use.
  If GR-based IV is not required, ensure that the PO is configured accordingly.
  
  
  
  Adjust Invoice Verification Settings:
  
  Navigate to the configuration settings for invoice verification in the SAP system (Transaction code: SPRO).
  Check the settings under "Materials Management" > "Purchasing" > "Invoice Verification" and ensure that the settings for service POs are correctly defined.
  
  
  
  Review the GR Process:
  
  If the GR is indeed required for the service PO, ensure that the GR process is being followed correctly. This may involve checking the service entry sheet or ensuring that the correct GR type is being used.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on handling service POs and GR-based IV.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above configurations, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create PO), ME22N (Change PO), and MIGO (Goods Movement) to manage POs and GRs effectively.
  Service Entry Sheets: Understand how service entry sheets work in conjunction with service POs and how they impact the GR process.
  User Roles and Authorizations: Ensure that the user attempting the GR has the necessary authorizations to perform the action.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary changes to resolve it.