How To Fix FMCF855 - Purchase order &1 is in changed version in SRM

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCF -

• Message number: 855

• Message text: Purchase order &1 is in changed version in SRM

What causes this issue?

The purchase order &V1& has a changed version in SRM.

System Response

The items in &V2&the purchase order &V1& cannot be reassigned
during the commitment creation.

How to fix this error?

If you want to use the reassignment function, you must delete the
changed version of the purchase order in SRM.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCF855 - Purchase order &1 is in changed version in SRM ?

  The SAP error message FMCF855 indicates that a purchase order (PO) is in a changed version in the Supplier Relationship Management (SRM) system. This typically occurs when there are discrepancies between the purchase order data in the SRM system and the data in the backend system (like SAP ERP).
  Cause:
  
  Versioning: The purchase order has been modified in the backend system after it was initially created in SRM. This can happen if changes were made directly in the ERP system without synchronizing those changes back to SRM.
  Data Synchronization Issues: There may be issues with the data synchronization process between SRM and the backend system, leading to inconsistencies.
  User Actions: A user may have attempted to process or approve a purchase order that has been changed, leading to this error.
  
  Solution:
  
  Check PO Version: Verify the current version of the purchase order in both SRM and the backend system. Ensure that you are working with the latest version.
  Refresh Data: If the PO has been changed in the backend, refresh the data in SRM. This can often be done by reloading the purchase order or using the appropriate transaction to synchronize data.
  Review Change Logs: Check the change logs in both systems to understand what changes were made and why the versions are different.
  Reprocess the PO: If necessary, reprocess the purchase order in SRM after ensuring that it matches the latest version in the backend system.
  Consult Documentation: Refer to SAP documentation or support notes related to SRM and purchase order processing for any specific instructions or known issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in both SRM and the backend system for managing purchase orders (e.g., ME23N for display in ERP).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to view and modify purchase orders in both systems.
  System Configuration: Review the configuration settings for integration between SRM and the backend system to ensure they are set up correctly.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP support for further assistance.