How To Fix FMBS040 - The FM account assignment element & cannot be added to the header data

SAP Error Message - Details

• Message type: E = Error

• Message class: FMBS - Budget structure

• Message number: 040

• Message text: The FM account assignment element & cannot be added to the header data

What causes this issue?

The FM account assignment element can only be moved to the header if
the list contains only one value for this FM account assignment
element. However, several values are already being used in the list.

System Response

The FM account assignment element will remain in the list.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMBS040 - The FM account assignment element & cannot be added to the header data ?

  The SAP error message FMBS040 indicates that there is an issue with adding a Funds Management (FM) account assignment element to the header data of a document. This error typically arises in the context of financial transactions where the system is trying to validate the account assignment elements against the configuration or data integrity rules.
  Cause:
  The error can be caused by several factors, including:
  
  
  Invalid Account Assignment Element: The account assignment element (such as a fund, commitment item, or functional area) may not be valid or may not exist in the system.
  
  
  Configuration Issues: There may be configuration issues in the Funds Management module that prevent the account assignment from being processed correctly.
  
  
  Missing Authorizations: The user may not have the necessary authorizations to add or modify the account assignment elements.
  
  
  Inconsistent Data: There may be inconsistencies in the data related to the FM account assignment elements, such as missing or incorrect master data.
  
  
  Document Type Restrictions: Certain document types may have restrictions on the account assignment elements that can be used.
  
  
  Solution:
  To resolve the FMBS040 error, you can take the following steps:
  
  
  Check Account Assignment Elements: Verify that the account assignment element you are trying to add is valid and exists in the system. You can do this by checking the relevant master data in the Funds Management module.
  
  
  Review Configuration: Ensure that the configuration settings for Funds Management are correctly set up. This includes checking the settings for account assignment elements and their relationships.
  
  
  User Authorizations: Confirm that the user has the necessary authorizations to perform the action. You may need to consult with your SAP security team to ensure that the user has the appropriate roles and permissions.
  
  
  Data Consistency: Check for any inconsistencies in the data related to the account assignment elements. This may involve reviewing related master data and ensuring that all required fields are populated correctly.
  
  
  Document Type Settings: Review the settings for the document type you are working with to ensure that it allows the use of the specified account assignment elements.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMX1 (Create Fund), FMX2 (Change Fund), and FMX3 (Display Fund) to manage account assignment elements.
  SAP Documentation: Refer to the official SAP documentation for Funds Management for detailed information on configuration and account assignment elements.
  Support Community: Engage with the SAP Community or forums for additional insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the root cause of the FMBS040 error and implement the necessary solutions to resolve it.