How To Fix FMBS003 - Deletion not possible - budget structure &1 is in use

SAP Error Message - Details

• Message type: E = Error

• Message class: FMBS - Budget structure

• Message number: 003

• Message text: Deletion not possible - budget structure &1 is in use

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FMBS003 - Deletion not possible - budget structure &1 is in use ?

  The SAP error message FMBS003 ("Deletion not possible - budget structure &1 is in use") typically occurs when you attempt to delete a budget structure that is currently being utilized in the system. This can happen in various scenarios, such as when there are existing budget entries, commitments, or other references that depend on the budget structure you are trying to delete.
  Cause:
  
  Active Budget Entries: The budget structure is linked to active budget entries or commitments.
  Dependencies: Other objects or transactions in the system are referencing the budget structure.
  Open Periods: The budget structure may be in use in open periods, preventing deletion.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Usage: 
  
  Use transaction codes like FMBB (Budgeting) or FMBS (Budget Structure) to check if there are any active budget entries or commitments associated with the budget structure.
  You can also use transaction FMAVCR01 to analyze budget consumption.
  
  
  
  Remove Dependencies:
  
  If you find that there are active budget entries, you will need to either delete or adjust these entries before you can delete the budget structure.
  Ensure that there are no open commitments or other references to the budget structure.
  
  
  
  Close Open Periods:
  
  If the budget structure is in use in an open period, consider closing the period if it is appropriate to do so.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or consult with your SAP support team for specific guidelines on handling budget structures and their dependencies.
  
  
  
  Use Transaction Codes:
  
  You can use transaction FMBS to display the budget structure and see its details.
  Use FMBB to manage budget entries and check for any that need to be adjusted or deleted.
  
  
  
  Seek Help:
  
  If you are unable to identify the dependencies or if the issue persists, consider reaching out to your SAP Basis or functional team for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMBS (Budget Structure), FMBB (Budgeting), and FMAVCR01 (Budget Consumption Analysis).
  SAP Notes: Check for any SAP Notes related to budget structures and the specific error message for additional guidance or patches.
  Documentation: Review SAP Help documentation for Financial Management (FM) to understand how budget structures work and their implications in the system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.