How To Fix FMBGA052 - Purchase orders and requests for PCOs must be assigned to an account

SAP Error Message - Details

• Message type: E = Error

• Message class: FMBGA - Messages for Public-Owned Commercial Operations

• Message number: 052

• Message text: Purchase orders and requests for PCOs must be assigned to an account

What causes this issue?

It is not possible to post an unassigned purchase order or purchase
requisition to a public-owned commercial operation (PCO) (account
assignment &V1& &V2& &V3&) because only assigned documents can be
posted to a PCO.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The system does not carry out the posting.

How to fix this error?

Check your entries.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMBGA052 - Purchase orders and requests for PCOs must be assigned to an account ?

  The SAP error message FMBGA052 indicates that there is an issue with the assignment of purchase orders (POs) or requests for purchase order changes (PCOs) to an account. This error typically arises in the context of financial management and procurement processes within SAP, particularly when dealing with budgetary control and account assignments.
  Cause:
  The error occurs when:
  
  Missing Account Assignment: The purchase order or request does not have a valid account assignment. This means that the system cannot determine which account the costs associated with the purchase order should be charged to.
  Incorrect Configuration: The configuration settings in the system may not allow for the creation of purchase orders without an account assignment.
  Budget Control Settings: If budget control is enabled, the system requires that all purchase orders and requests for PCOs have a corresponding account assignment to ensure that budgetary limits are adhered to.
  
  Solution:
  To resolve the FMBGA052 error, you can take the following steps:
  
  
  Check Account Assignment:
  
  Open the purchase order or request in question.
  Ensure that the account assignment section is filled out correctly. This typically includes specifying the cost center, internal order, or any other relevant account assignment object.
  
  
  
  Review Configuration:
  
  If you have access to configuration settings, check the settings related to account assignments for purchase orders. Ensure that the system is configured to require account assignments as per your organization's policies.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about the correct account assignment, consult with your finance or accounting team to determine the appropriate account to use.
  
  
  
  Use Transaction Codes:
  
  You can use transaction codes like ME21N (Create Purchase Order) or ME22N (Change Purchase Order) to review and edit the purchase order details.
  
  
  
  Check for Budget Availability:
  
  If budget control is active, ensure that there is sufficient budget available for the account assignment you are trying to use.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N, ME22N, and ME23N for creating, changing, and displaying purchase orders.
  SAP Notes: Check SAP Notes and documentation for any specific patches or updates related to this error message.
  User Roles and Permissions: Ensure that you have the necessary permissions to create or modify purchase orders and that your user role is set up correctly in the system.
  
  By following these steps, you should be able to resolve the FMBGA052 error and successfully assign the necessary accounts to your purchase orders or requests for PCOs.