How To Fix FMAR057 - Object not archivable due to existing entry documents

SAP Error Message - Details

• Message type: E = Error

• Message class: FMAR - Archive access

• Message number: 057

• Message text: Object not archivable due to existing entry documents

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FMAR057 - Object not archivable due to existing entry documents ?

  The SAP error message FMAR057 ("Object not archivable due to existing entry documents") typically occurs in the context of the Funds Management (FM) module when you attempt to archive a funds management object (like a budget, commitment, or actuals) that has associated entry documents. This means that there are still active documents linked to the object you are trying to archive, preventing the archiving process from completing.
  Cause:
  
  Existing Entry Documents: The primary cause of this error is that there are still documents (such as purchase orders, invoices, or other financial documents) that reference the funds management object you are trying to archive.
  Dependencies: The object may have dependencies that need to be resolved before archiving can occur.
  Incorrect Archiving Configuration: Sometimes, the archiving configuration may not be set up correctly, leading to issues when trying to archive.
  
  Solution:
  To resolve the FMAR057 error, you can follow these steps:
  
  
  Identify Linked Documents:
  
  Use transaction codes like FMAVCR01 (for checking commitments) or FMAVCR02 (for checking actuals) to identify any existing documents that are linked to the funds management object.
  Review the documents to see if they can be deleted or if they need to be processed.
  
  
  
  Clear Dependencies:
  
  If there are documents that can be deleted or processed, do so. Ensure that all related documents are either completed or removed.
  If the documents are still needed, consider whether they can be archived or if they need to be processed in a different way.
  
  
  
  Check Archiving Configuration:
  
  Ensure that the archiving settings for the funds management object are correctly configured. This can be done in transaction SARA (Archive Administration).
  Verify that the archiving object is set up properly and that the necessary prerequisites for archiving are met.
  
  
  
  Re-attempt Archiving:
  
  Once you have resolved any existing documents and checked the configuration, try to archive the object again.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving in the Funds Management module for any specific guidelines or additional troubleshooting steps.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support for further assistance. They may provide additional insights or patches if the issue is related to a known bug.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), FMAVCR01, and FMAVCR02.
  SAP Notes: Check for any SAP Notes related to archiving in Funds Management, as they may contain important information or updates.
  Documentation: Review the SAP Help Portal for detailed documentation on archiving processes and requirements in the Funds Management module.
  
  By following these steps, you should be able to resolve the FMAR057 error and successfully archive the desired funds management object.