How To Fix FKKINV680 - Max. no. of preliminary invoices reached. Invoicing to be aborted

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 680

• Message text: Max. no. of preliminary invoices reached. Invoicing to be aborted

What causes this issue?

You want to create a preliminary invoice to replace existing preliminary
invoice &v3&. However, the configuration of the <DS:DE.PRLINV_CAT_KK>
preliminary invoice category</> &v1& allows a maximum of &v2& successive
preliminary invoices. This limit has been reached.

System Response

In accordance with the processing rule for the preliminary invoice
category, the provisional invoice is reversed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV680 - Max. no. of preliminary invoices reached. Invoicing to be aborted ?

  The SAP error message FKKINV680 indicates that the maximum number of preliminary invoices has been reached, and as a result, the invoicing process is aborted. This error typically occurs in the context of SAP Convergent Invoicing (CI) or Contract Accounts Receivable and Payable (FI-CA) when the system has a limit on the number of preliminary invoices that can be created for a particular billing document or customer account.
  Cause:
  
  Configuration Limit: The system is configured with a maximum limit for preliminary invoices, which has been reached. This limit is set in the configuration settings of the SAP system.
  Business Process: The business process may involve generating multiple preliminary invoices for a single customer or billing document, which can lead to exceeding the configured limit.
  Data Issues: There may be issues with the data being processed, such as duplicate entries or incorrect billing information.
  
  Solution:
  
  
  Check Configuration: Review the configuration settings for preliminary invoices in the SAP system. You can check the maximum number of preliminary invoices allowed in the relevant customizing settings (transaction code SPRO).
  
  Navigate to: Financial Accounting (New) > Accounts Receivable and Accounts Payable > Contract Accounts Receivable and Payable > Basic Functions > Invoicing > Define Maximum Number of Preliminary Invoices.
  Adjust the maximum number of preliminary invoices if necessary.
  
  
  
  Review Invoicing Process: Analyze the invoicing process to determine if there are any unnecessary preliminary invoices being generated. Streamline the process to avoid hitting the limit.
  
  
  Delete Unused Preliminary Invoices: If there are preliminary invoices that are no longer needed, consider deleting them to free up space for new ones.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to this error message for any specific recommendations or updates.
  
  
  Contact SAP Support: If the issue persists after checking the configuration and reviewing the invoicing process, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as FBL5N (Customer Line Item Display) or FBL1N (Vendor Line Item Display) to review the invoices and line items related to the customer account.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Exits or BAdIs: If custom logic is implemented in the invoicing process, review any user exits or BAdIs that may affect the generation of preliminary invoices.
  
  By following these steps, you should be able to resolve the error and continue with the invoicing process in SAP.