How To Fix FKKINV458 - Billing document &1 was adjusted and cannot be reversed

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKINV - Invoicing in Contract Accounts Receivable and Payable

• Message number: 458

• Message text: Billing document &1 was adjusted and cannot be reversed

What causes this issue?

Billing document &v1& was adjusted using billing document &v2&. Adjusted
billing documents cannot be reversed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKINV458 - Billing document &1 was adjusted and cannot be reversed ?

  The SAP error message FKKINV458 indicates that a billing document has been adjusted and therefore cannot be reversed. This typically occurs in the context of contract accounts receivable and payable (FI-CA) when there are adjustments made to a billing document that prevent it from being reversed in the usual manner.
  Cause:
  
  Adjustment Made: The billing document has been adjusted (e.g., through a credit memo or other adjustment process), which changes its status and prevents reversal.
  Document Status: The document may be in a status that does not allow for reversal, such as being part of a closed period or having been fully settled.
  Business Logic: Certain business rules or configurations in the system may restrict the reversal of adjusted documents to maintain data integrity.
  
  Solution:
  
  Check Document Status: Review the status of the billing document to confirm if it has been adjusted. You can do this by checking the document flow or history.
  Use Alternative Methods: If the document cannot be reversed, consider using alternative methods to correct the financial records, such as creating a new billing document or a credit memo to offset the original document.
  Consult Configuration: If necessary, consult with your SAP FI-CA configuration team to understand if there are specific settings that prevent the reversal of adjusted documents and if they can be modified.
  Transaction Codes: Use transaction codes like FB08 (to reverse accounting documents) or FBL5N (to view customer line items) to analyze the situation further.
  Documentation: Refer to SAP documentation or help notes related to billing document adjustments and reversals for more detailed guidance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context.
  User Manual: Review the user manual or training materials for your specific SAP implementation, as there may be custom processes in place.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for assistance.
  
  By following these steps, you should be able to address the FKKINV458 error and find a suitable resolution for your billing document issue.